Tender for Patient Assessment Devices

Tender for Patient Assessment Devices

NHS Supply Chain acting as agent for NHS Business Services Authority.

UK-Normanton: medical equipments

2012/S 208-342286

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Elisa Piredda
WF6 1TL Normanton
UNITED KINGDOM
E-mail: elisa.piredda@supplychain.nhs.uk

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

“Patient Assessment Devices”.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 19 132 605,00 GBP

II.1.5)Short description of the contract or purchase(s)

Patient Assessment Devices categorised into 7 Lots.
II.1.6)Common procurement vocabulary (CPV)

33100000, 33140000, 33121400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 4 783 151 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
Estimated value excluding VAT: 19 132 605,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: This Framework Agreement will have the option to extend for a maximum of 12 months in addition to the initial 3 year period upon review.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Sphygmomanometers

1)Short description

Products used to measure arterial blood pressure.
2)Common procurement vocabulary (CPV)

33100000, 33140000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 1 297 352 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 5 189 408,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Otoscopes and Ophthalmoscopes

1)Short description

Products used for ear and eye examination.
2)Common procurement vocabulary (CPV)

33100000, 33140000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 367 396 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 1 469 584,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Clinical Standard Stethoscopes

1)Short description

Products used to transmit low-volume sounds from the body to the stethoscope user. For example, heartbeat or intestinal sounds.
2)Common procurement vocabulary (CPV)

33100000, 33140000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 170 004 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 680 016,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Patient Weighing Scales

1)Short description

Products used to measure patient weight.
2)Common procurement vocabulary (CPV)

33100000, 33140000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 639 042 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 2 556 171,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Proctoscopes and Sigmoidoscopes

1)Short description

Products used for colon examination.
2)Common procurement vocabulary (CPV)

33100000, 33140000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 847 511 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 3 390 047,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Audiometry Devices and Support Products

1)Short description

Hearing test equipment.
2)Common procurement vocabulary (CPV)

33100000, 33140000, 33121400

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 977 500 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 3 910 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Miscellaneous Consumables

1)Short description

A range of products used for the assessment of patients. For example; pen torches, reflex hammers and tongue depressors.
2)Common procurement vocabulary (CPV)

33100000, 33140000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 484 344 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
The process of award in this Lot will be based on the following methodologies:
For non-euction product lines within this Lot NHS Supply Chain anticipates appointing a minimum of 3 suppliers to the Lot should there be 3 or more suitable suppliers. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Applicants should note that for Lot 7 only certain product lines will be subject to an e-auction as described in the Invitation to Tender (and certain product lines will not). In respect of the product lines that will be subject to an e-auction NHS Supply Chain anticipates awarding to a sole supplier in respect of each of these product lines.
Estimated value excluding VAT: 1 937 379,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration
1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal Access
If registration has been completed:
— Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression Of Interest
— View Contract Notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘Express Interest’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender Response
The system tasks required to complete the tender are:
Header Level
— Read Framework header documents: Access these by clicking on the ‘NHS Header Documents’ button found in the ‘Select Framework’ tab.
— Upload header documents: Access this area using the ‘Supplier Header Documents’
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot Level
1. Lot header selection:
— Select the Lot Line Details button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
— Select the ‘Express Intent’ button after the required lot has been highlighted to be able to respond to the lot.
2. Read NHS Lot Documents: Read the documents using the NHS Lot Documents button.
3. Upload Supplier Lot documents: Access this area using the ‘Supplier Lot Documents’. NOTE: These documents relate to this lot only.
4. Complete price offers per line for the Lot: Use the Lot Line Detail tab to access.
5. Answer the LOT questions: The questions are found in the Lot Questionnaire tab.
6. Accept the Terms and Conditions: Use the ‘Terms And Conditions’ button to access this function.
7. Submit Lot Response: Click on the Submit Response button to submit your response for the Lot. NOTE: Each Lot must be submitted independently.
8. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.”

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 149-248883 of 2.8.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 150 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 11.12.2012 – 09:00
Place:

As in abovementioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement. NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 21 reach the minimum score for appointment which is set out in the ITT. The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives. NHSSC will share savings information in order to assist its customers with making informed procurement decisions.Applicants should note that they should refer to Annex B for Information on Lots.The Framework Agreement will be between NHS Supply Chain and the Supplier. Under the Framework Agreement there will be two different methods of supply – one for Non-Direct Contract Products and one for Direct Contract Products.NHS Supply Chain will be entitled to purchase the supplies and/or services identified in the tender documents as Non-Direct Contract Products which it will then make available for purchase by:
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or
4) any private sector entity active in the UK healthcare sector.For the supplies and/or services identified as Direct Contract Products in the tender documents
1) NHS Supply Chain;
2) any NHS Trust;
3) any other NHS entity;
4) any government department agency or other statutory body and/or
5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework. For Direct Contract Products the Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents. Non-Direct Contract Products – Lots 1 2 3 4 5 and 7. Direct Contract Products – Lot 6 Only. As set out in the tender documents. The participating contracting authorities reserve the right to finance the purchase of the supplies through a lease transaction using a third party lessor. Any such financial services will be obtained by the participating contracting authorities through a separate procurement exercise and not as part of this procurement. The financial services may be sourced from the NHS Supply Chain leasing Framework Agreement.In this event the supplier appointed to the Framework Agreement may receive from a third party lessor appointed by the participating contracting authority a purchase order for delivery to the participating contracting authority. The supplier appointed to the Framework Agreement will then be required to supply in accordance with the terms and conditions of the Framework Agreement. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHSSC is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHSSC reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communication must go through NHSSCs eTendering portal.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.10.2012