Tender for Payroll and HR Admin Services

Framework of suppliers who can offer an effective, timely and cost effective payroll and HR administration service.

United Kingdom-Carlisle: Business services: law, marketing, consulting, recruitment, printing and security

2020/S 071-170000

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cumbria County Council
Postal address: Cumbria House, 107-117 Botchergate
Town: Carlisle
NUTS code: UKD1
Postal code: CA1 1RD
Country: United Kingdom
Contact person: Mrs Michelle James
E-mail: michelle.james@cumbria.gov.uk
Telephone: +44 1228221743

Internet address(es):Main address: http://www.cumbria.gov.uk/

Address of the buyer profile: http://www.cumbria.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

School Payroll and HR Admin Services

Reference number: DN474002

II.1.2)Main CPV code

79000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council plans to establish a framework of suppliers who can offer an effective, timely and cost effective payroll and HR administration service to Non-Cheque Book Maintained Schools in Cumbria.

Currently there are 180 schools who plan to initially use this framework which are predominantly primary schools and range in size of staffing numbers however numbers may change subject to individual school needs.

It is envisaged that between four and six suppliers will be awarded onto the framework. Please note that any supplier scoring less than 50 % of the quality marks available will not be awarded a place on the framework.

Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.

II.1.5)Estimated total value

Value excluding VAT: 1 230 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD1

II.2.4)Description of the procurement:

The Council plans to establish a framework of suppliers who can offer an effective, timely and cost effective payroll and HR administration service to Non-Cheque Book Maintained Schools in Cumbria.

Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 65

Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 1 230 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2020

End: 31/03/2024

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/05/2020

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/05/2020

Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Her Majestys Court Service
Town: London
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/04/2020