Tender for Payroll Software Solution and Bureau Service

Tender for Payroll Software Solution and Bureau Service

Guinness wishes to contract with one Supplier to provide a payroll solution, including a bureau service.

United Kingdom-Oldham: Software package and information systems

2018/S 140-320799

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Guinness Partnership Ltd
Bower House, 1 Stable Street
United Kingdom
Contact person: Procurement
E-mail: procurement@guinness.org.uk
NUTS code: UK
Internet address(es):Main address: http://www.guinnesspartnership.com/

Address of the buyer profile: http://www.guinnesspartnership.com/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Payroll Solution

Reference number: DN351995

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Guinness Partnership are seeking to procure a payroll software solution and bureau service.

This tendering exercise will seek to identify the most appropriate solution to deliver an effective and cost efficient payroll for The Partnership.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Guinness wishes to contract with one Supplier to provide a payroll solution, including a bureau service for The Partnership. Guinness has in the region of 3 025 employees and operates multiple remuneration schemes. The HR team and IT teams are based in Oldham. It is expected that there will be seven users within HR that will administer the payroll solution.

Guinness expect to use the supplier software to process the payroll from Gross to Net, process expenses and process pensions, with the supplier responsible for the processing all BACS payments including wages and third parties etc.

Guinness wish to procure a solution that is scalable in order to facilitate a phased move to a software only service, if required, during the life of the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Contracting Authority will be able to, at its discretion, extend the contract period up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The supplier can submit a solution which is either internally hosted or externally hosted.

Guinness reserve the right not to order additional modules outside of the core payroll solution.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/08/2018
Local time: 12:10

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Guinness Partnership Limited
30 brock Street, Regent’s Place
United Kingdom
Telephone: +44 3031231890Internet address: www.guinnesspartnership.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: