Tender for Pension Administration and Payroll Software System
In order to administer the Local Government Pension Scheme in Scotland, LPF requires an integrated pension administration and payroll software system.
United Kingdom-Edinburgh: Pension fund administration services
2017/S 177-362588
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1315292160
E-mail: brian.mccreadie@edinburgh.gov.uk
NUTS code: UKM75
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.1)Name and addresses
Municipal Buildings, West Bridge Street
Falkirk
FK1 5RS
United Kingdom
Telephone: +44 1324506566
E-mail: pcu@falkirk.gov.uk
NUTS code: UKM76Internet address(es):Main address: http://www.falkirk.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
I.1)Name and addresses
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000
E-mail: enquiry.procurement@fife.gov.uk
NUTS code: UKM72Internet address(es):Main address: http://www.fifedirect.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.1)Name and addresses
Council Headquarters
Newtown St Boswells
TD6 0SA
United Kingdom
Telephone: +44 1835824000
E-mail: procurement@scotborders.gov.uk
Fax: +44 1835825150
NUTS code: UKInternet address(es):Main address: http://www.scotborders.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394
I.1)Name and addresses
Town Hall, Hillhead
Lerwick
ZE1 0HB
United Kingdom
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744509
NUTS code: UKM66Internet address(es):Main address: www.shetland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402
I.1)Name and addresses
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
United Kingdom
Telephone: +44 1382434000
E-mail: eprocurement@dundeecity.gov.uk
Fax: +44 1382433045
NUTS code: UKM71Internet address(es):Main address: www.dundeecity.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
I.1)Name and addresses
c/o Glasgow City Council, 6th Floor, Capella Building, 60 York Street
Glasgow
G2 8JX
United Kingdom
Telephone: +44 1412875186
E-mail: linda.welsh@glasgow.gov.uk
NUTS code: UKMInternet address(es):Main address: http://www.spfo.org.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19122
I.1)Name and addresses
Council Headquarters, Glenurquhart Road
Inverness
IV3 5BX
United Kingdom
Telephone: +44 1349886606
E-mail: charlie.maccallum@highland.gcsx.gov.uk
NUTS code: UKM62Internet address(es):Main address: http://www.highland.gov.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Integrated Pension Administration and Payroll Software System.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Scotland.
II.2.4)Description of the procurement:
The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities
of investing the assets (approximately 6 000 000 000 GBP) and administering the benefits of three funds — Lothian Pension Fund, Lothian Buses, Pension Fund and Scottish Homes Pension Fund — on behalf of over 100 contributing employers and over 80,000 members. Where stated ‘LPF’ this refers to all the three funds.
In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS’s the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when
their current arrangements end:
— Falkirk Council Pension Fund
— Fife Council Pension Fund
— Highlands Pension Fund
— Scottish Borders Council Pension Fund
— Shetland Islands Council Pension Fund
— Strathclyde Pension Fund
— Tayside Pension Fund
Bidders should note that, although the LGPS’s named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a ‘Right of Refusal’ to enter into any such contract with any other Scottish LGPS.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
VI.3)Additional information:
Tenderers may wish to note that when submitting their pricing proposals they will be required to identify and include specific details of LPF’s ‘in house’ staff resources (by job role and man hours involved for each) which they anticipate LPF will require in order to conduct all necessary UAT of their proposed system solution. These UAT staff resourcing costs will be included as part
of the bidder’s overall pricing proposal when evaluating the Pricing Schedules submitted by bidders. Any prospective bidders who may
have any concerns regarding the Council’s proposed approach to this procurement exercise are advised to submit clear and comprehensive
details of their concerns, in writing, to the Council via the Question and Answer facility on the PCS web portal within 30 days of the publication of this Tender Notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=511803.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:511803)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=511803
VI.4.1)Review body
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922Internet address:http://www.edinburgh.gov.uk
VI.4.3)Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of
the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5)Date of dispatch of this notice: