Tender for Pension Scheme Administration and Pensioner Payroll Services

Tender for Pension Scheme Administration and Pensioner Payroll Services

For the provision of firefighters’ pension scheme administration and, for LFRA only, pensioner payroll services.

United Kingdom-Leicester: Pension services

2020/S 072-173471

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Leicester City Council on behalf of Leicester, Leicestershire and Rutland Combined Fire Authority (LFRA), Derbyshire Fire and Rescue Authority (DFRA) and Nottinghamshire and City of Nottingham Fire and Rescue Authority (NFRA)
Postal address: City Hall, 115 Charles Street
Town: Leicester
NUTS code: UKF
Postal code: LE1 1FZ
Country: United Kingdom
Contact person: Mr Hussain Dakri
E-mail: hussain.dakri@leicester.gov.uk
Telephone: +44 1164540685
Internet address(es):Main address: http://www.leicester.gov.uk

Address of the buyer profile: http://www.leicester.gov.uk

I.1)Name and addresses

Official name: Derbyshire Fire and Rescue Authority (DFRA)
Postal address: Butterley Hall, Ripley
Town: Derbyshire
NUTS code: UKF
Postal code: DE5 3RS
Country: United Kingdom
E-mail: hussain.dakri@leicester.gov.uk
Internet address(es):Main address: http://www.leicester.gov.uk

I.1)Name and addresses

Official name: Nottinghamshire and City of Nottingham Fire and Rescue Authority (NFRA)
Postal address: Bestwood Lodge Drive, Arnold
Town: Nottinghamshire
NUTS code: UKF
Postal code: NG5 8PD
Country: United Kingdom
E-mail: hussain.dakri@leicester.gov.uk
Internet address(es):Main address: http://www.leicester.gov.uk

I.1)Name and addresses

Official name: Leicester, Leicestershire and Rutland Combined Fire Authority (LFRA)
Postal address: Geoff Monk Way, Birstall
Town: Leicestershire
NUTS code: UKF
Postal code: LE4 3BU
Country: United Kingdom
E-mail: hussain.dakri@leicester.gov.uk
Internet address(es):Main address: http://www.leicester.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Procurer/Advert/View?advertId=8b5e6dc2-a678-ea11-80ff-005056b64545&fromAdvertEvent=True
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

FAN0004 — Firefighters’ Pension Scheme Administration and Pensioner Payroll Services

Reference number: DN464412

II.1.2)Main CPV code

66520000

II.1.3)Type of contract

Services

II.1.4)Short description:

This procurement is to let three independent contracts by ‘the Authorities’:

• Derbyshire Fire and Rescue Authority (DFRA),

• Leicester, Leicestershire and Rutland Combined Fire Authority (LFRA), and

• Nottinghamshire and City of Nottingham Fire and Rescue Authority (NFRA).

For the provision of firefighters’ pension scheme administration and, for LFRA only, pensioner payroll services. The proposed contract will be for five (5) years with an options to extend for a five (5) years. The procurement exercise will be led by Leicester City Council.

We anticipate awarding to a single supplier although it is intended that each Authority will enter into its own independent contract with the supplier resulting in three separate contracts.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

To provide a comprehensive pensions service consisting of:

PART A — Pension administration services in relation to the firefighters’ pension schemes.

PART B (LFRA only) — firefighters’ pensioner payroll, including the facility to make immediate payments.

The provision and hosting of IT software is required for both parts. The requirement includes making best use of systems including workflow, document imaging functionality, a dedicated website, monthly data collection, employer online services and 24/7 customer self-service access.

The supplier must meet the challenge of change, particularly with regards to remedies arising from current and future legal cases. The Authorities expect the supplier to provide professional services in a robust and timely manner in line with industry best practice standards. A high level of communication will be required between parties throughout the contract including regular review meetings.

The supplier must ensure that the system is fully auditable and the Authorities and their auditors, will have the right to examine all files held that relate to the contract. The supplier shall provide all reasonable assistance and cooperation to the Authorities and their auditors when required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The proposed contract will be for five (5) years with an option to extend for 2 plus 1 plus 1 plus 1 years (2 + 1 + 1 + 1).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/05/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/05/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Leicester City Council is managing this procurement exercise on behalf of:

• Derbyshire Fire and Rescue Authority (DFRA),

• Leicester, Leicestershire and Rutland Combined Fire Authority (LFRA), and

• Nottinghamshire and City of Nottingham Fire and Rescue Authority (NFRA).

However, the successful supplier will enter into contracts directly with the Authorities.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Construction and Technology Court (Queens Bench Division)
Postal address: Priory Courts, 33 Bull Street
Town: Birmingham
Postal code: B4 6DS
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/04/2020