Tender for Pensions Administration and Pension Payroll System

Royal Borough of Greenwich need to tender it’s pensions administration and pension payroll system for an updated integrated system.

United Kingdom-London: Software package and information systems

2019/S 027-060324

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Royal Borough of Greenwich
3rd Floor, The Woolwich Centre, 35 Wellington Street, Woolwich
London
SE18 6HQ
United Kingdom
Contact person: Mr Andrew Clark
Telephone: +44 2089214334
E-mail: andrew.clark@royalgreenwich.gov.uk
NUTS code: UKI51

Internet address(es):Main address: http://www.royalgreenwich.gov.uk/

Address of the buyer profile: http://www.royalgreenwich.gov.uk/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://royalgreenwich.proactishosting.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://royalgreenwich.proactishosting.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SPS 2146 — Pensions Administration and Pension Payroll System

Reference number: DN389352

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Pensions administration and pension payroll system.

II.1.5)Estimated total value

Value excluding VAT: 525 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKI51

II.2.4)Description of the procurement:

Royal Borough of Greenwich need to tender it’s pensions administration and pension payroll system for an updated integrated system. The system should comply with all current statutory and regulatory requirements as relevant to the Local Government Pension Scheme both scheme specific and overriding.

The evaluation criteria will be based on the Most Economically Advantageous Tender (MEAT).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 525 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract period is initially for 5 years with an option to extend for a further 5 years in 1 year increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is initially for 5 years with an option to extend for a further 5 years in 1 year increments.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/03/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/03/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement will be managed electronically via the RBG Proactis ProContract e-tendering suite. To participate in this procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https://royalgreenwich.proactishosting.com/by following the link https://procontract.due-north.com/register

Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions for registration and use of the system can be found at https://supplierhelp.due-north.com/ once you have registered on the e-tendering suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done.

As a user of the e-tendering suite you will have access to Proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

For technical assistance on use of the e-sourcing suite please contact Proactis Helpdesk Freephone: 0345 010 3503

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
1 Royal Courts of Justice, Strand
London
WC1A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
1 Royal Courts of Justice, Strand
London
WC1A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The council will observe a standstill period following the award of the contract and in conduct itself in accordance with the Public Contract Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

05/02/2019