Tender for Pensions Administration and Pensioner Payroll Service

Tender for Pensions Administration and Pensioner Payroll Service

Requirement for the provision of a police pensions administration and pensioner payroll service.

United Kingdom-Bridgend: Pension services

2020/S 010-019609

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Police and Crime Commissioner for South Wales
Postal address: Police Headquarters, Cowbridge Road
Town: Bridgend
NUTS code: UKL
Postal code: CF31 3SU
Country: United Kingdom
E-mail: alyson.howe@south-wales.pnn.police.uk
Telephone: +44 1656869525

Internet address(es):Main address: www.south-wales.police.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Pensions Administration and Pensioner Payroll Service

Reference number: ITT77253

II.1.2)Main CPV code

66520000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police and Crime Commissioners for South Wales, Gwent and North Wales, have a requirement for the provision of a police pensions administration and pensioner payroll service.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66520000
66523100

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

South Wales Police, Gwent Police and North Wales Police.

II.2.4)Description of the procurement:

The provision of a pensions administration and pensioner payroll service

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Two annual extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The contractor shall provide the service in accordance with the principles of good pensions administration practice outlined by, including but not limited to, the Pension Regulator and the Police Pensions Act 1976 and as defined in the Police Pensions Regulations 1987 (as amended) and the 2006 and 2015 Schemes Transitional Regulations, Compensation Scheme and Home Office guidance on Police Pension Scheme as amended from time to time throughout contract period.

The contractor shall have previous experience of working under the Police Pensions Regulations 1987 (as amended) and the 2006 and 2015 Schemes Transitional Regulations, Compensation Scheme;

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As detailed within the tender documents.

Minimum level(s) of standards possibly required:

As detailed within the tender documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As detailed within the tender documents.

Minimum level(s) of standards possibly required:

As detailed within the tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The contractor must have previous experience of working under the Police Pensions Regulations 1987 (as amended) and the 2006 and 2015 Schemes Transitional Regulations, Compensation Scheme.

III.2.2)Contract performance conditions:

As detailed within the tender document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/02/2020
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

A confidentiality agreement or non disclosure agreement is required to be signed before any confidential data can be released to the tenderer.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=98736

(WA Ref:98736)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Court of Justice
Town: Strand
Postal code: WC2A 2LL
Country: United KingdomInternet address: www.south-wales.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/01/2020