Tender for Police Digital Interview Recording Solution

Tender for Police Digital Interview Recording Solution

The contracting authority is seeking to procure digital interview recording equipment and supporting services for the relevant police stations.

United Kingdom-Ipswich: Recording systems and exploration devices

2019/S 197-478774

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue, Martlesham Heath
Ipswich
IP5 3QS
United Kingdom
Contact person: Aleksandra Wolek
Telephone: +44 2074054600
E-mail: awolek@sharpepritchard.co.uk
NUTS code: UKH14
Internet address(es):Main address: http://www.suffolk.police.uk

I.1)Name and addresses

Police and Crime Commissioner for Norfolk
N/A
Jubilee House Falconers Chase, Wymondham
Norfolk
NR18 0WW
United Kingdom
Contact person: Aleksandra Wolek
Telephone: +44 2074054600
E-mail: awolek@sharpepritchard.co.uk
NUTS code: UKH15
Internet address(es):Main address: https://www.norfolk-pcc.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30306&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30306&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Police Digital Interview Recording

II.1.2)Main CPV code

33120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contracting authority is seeking to procure digital interview recording equipment and supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32330000
32333000
32333100
32353000
50343000

II.2.3)Place of performance

NUTS code: UKH17
NUTS code: UKH16
NUTS code: UKH15
NUTS code: UKH14
NUTS code: UK
Main site or place of performance:

Norfolk and Suffolk.

II.2.4)Description of the procurement:

This procurement exercise is seeking to appoint a provider of a Digital Interview Recording solution (the ‘DIR Solution’). The DIR Solution shall include the hardware and the supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices. The DIR Solution is procured by the Police and Crime Commissioner for Suffolk on behalf of itself and the Police and Crime Commissioner for Norfolk (together, the ‘Participating Authorities’). The DIR Solution shall be available to both participating authorities. The Police and Crime Commissioner for Suffolk is the lead contracting authority and will be the signatory to any contract awarded at the conclusion of this procurement process. The approximate total value of the DIR Solution for the maximum period of 5 years across for both Participating Authorities is 250 000 GBP. The purpose of the DIR Solution is to deliver an interview solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The specific scope of this project is detailed in the specification (contained in Volume 2 of the tender pack).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The authority is procuring the services on behalf of itself and the Police and Crime Commissioner for Norfolk (‘Norfolk’) together the ‘Participating Authorities’. The authority is the lead contracting authority and will be the signatory to any contract which is awarded at the conclusion of this procurement process.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 04/05/2020

IV.2.7)Conditions for opening of tenders

Date: 13/11/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

1) To express an interest and to receive information about this procurement economic operators must register on the e-tendering system: EU Supply portal – https://uk.ensupply.com

2) The tender pack is accessible via the portal;

3) Economic operators are requested to submit any queries in relation to this project via the portal;

4) All applicants are solely responsible for their costs and expenses in relation to this procurement;

5) The contracting authority reserves the right to suspend or abort the procurement at any time prior to award.

VI.4)Procedures for review

VI.4.1)Review body

The High Court
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
United Kingdom
Telephone: +44 8452707055

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum standstill period of ten (10) calendar days at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contracts to be awarded under this procurement are entered into. If an appeal regarding the award of the contracts has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

09/10/2019