Tender for Print Management and Related Services

Tender for Print Management and Related Services

The Northern Ireland Council for the Curriculum, Examinations and Assessment (the Council) is seeking to engage competent Contractors for the production of its examination question papers and associated materials.

United Kingdom-Belfast: Printed matter and related products

2013/S 159-278042

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Council for the Curriculum Examinations and Assessment
29 Clarendon Road
For the attention of: Theresa Conway
BT1 3BG Belfast
UNITED KINGDOM
Telephone: +44 2890816579
E-mail: theresa.conway@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DE – CCEA Print Management and Related Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Council for the Curriculum, Examinations and Assessment (the Council) is seeking to engage competent Contractors for the production of its examination question papers and associated materials.
The Council advises the Education Minister on what is to be taught in Northern Ireland schools and on the examination and assessment arrangements for pupils. The Council also conducts pupil assessment at the end of Key Stages 1, 2 and 3.
The Council has been responsible for providing Northern Ireland GCSE and GCE A/AS and its predecessor examinations since 1970. On average CCEA produces 600 question papers in a variety of subjects.
II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Northern Ireland Council for the Curriculum, Examinations and Assessment (the Council) is seeking to engage competent Contractors for the production of its examination question papers and associated materials.
The Council advises the Education Minister on what is to be taught in Northern Ireland schools and on the examination and assessment arrangements for pupils. The Council also conducts pupil assessment at the end of Key Stages 1, 2 and 3.
The Council has been responsible for providing Northern Ireland GCSE and GCE A/AS and its predecessor examinations since 1970. On average CCEA produces 600 question papers in a variety of subjects.
Estimated value excluding VAT: 2 800 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will be awarded in October for an initial 2 year period with the option to extend for up to 2 further periods of 1 year each, subject to satisfactory review.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Company Capacity/ Experience
Tenderers must clearly demonstrate company capacity/experience by providing an example(s) demonstrating a track record within the last 3 years of;
— operating and managing a corporate account(s) (either in the private or public sector) for a service of similar size and scope to that detailed in the Specification Schedule involving business critical timescales;
— the annual contract value for the example (or combination of examples) must be no less than 500 000 GBP.
In order to comply with this selection criterion, tenderers must provide details of:
— the organisation who awarded the contract(s),
— the date of award and expiry date,
— a description of the range of services provided involving business critical,
— timescales, and
— annual value of the contract(s).
A point of contact must be provided for each Contract. The Client reserves the right to verify this information at any stage.
Personnel Experience
A Key Account Manager must be identified. Tenderers must demonstrate the Key Account Manager can meet the following minimum requirements:
Experience within the last 3 years of managing similar projects to that detailed in the Specification Schedule, including dealing with client communications, managing client accounts, delivering similar projects on budget and on time. Similar projects will include, but is not limited to, the printing, preparation and distribution of large volumes.
The Key Account Manager must be prepared to establish close liaison with the Council’s Question Paper Production Unit (QPPU) before the processing of examination question papers begins.
The Council will require an assurance that the Key Account Manager will have immediate direct access to senior management in the event of problems arising over the processing of the Council’s examination question papers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project_13476
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.9.2013 – 15:00
IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 24.9.2013 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements are a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.8.2013