Tender for Printing Bus Timetable Leaflets

Tender for Printing Bus Timetable Leaflets

Printing individual timetable leaflets for every bus service in the county. Changes to bus services are made 7 times a year, giving a statutory notice period of 56 days.

United Kingdom-Leeds: Printed books, brochures and leaflets

2013/S 158-275752

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metro
Wellington House, 40-50 Wellington Street
For the attention of: Christopher Brooks
LS1 2DE Leeds
UNITED KINGDOM
Telephone: +44 1132517272
E-mail: chris.brooks@wypte.gov.uk

Internet address(es):

General address of the contracting authority: www.wymetro.com

Electronic access to information: www.delta-esourcing.com Access code 25X48X92WU
Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Passenger Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Printing Bus Timetable Leaflets
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKE4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Printed books, brochures and leaflets. Printing individual timetable leaflets for every bus service in the county. Changes to bus services are made 7 times a year, giving a statutory notice period of 56 days.
The successful printer will be responsible for delivery, which may be required to up to 10 outlets on the same day.
Rapid lead times are required, the maximum being 5 working days from receipt of pdf but often as short as 2 days.
II.1.6)Common procurement vocabulary (CPV)

22100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There are 250 service leaflets in total but the total volume of work is dependent on service changes. Some leaflets will be reprinted throughout the year.
Quantities for new leaflets are generally between 5000 and 10 000 while reprints can be from 1000 to 5000.
Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.1.2014. Completion 31.12.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Applicants must complete and submit a pre-qualification questionnaire. Register with Metro’s e-tendering system www.delta-esourcing.com, log in, select ‘Response Manager’ and use code 25X48X92WU to gain access to the documents.

Minimum level(s) of standards possibly required: Applications will be evaluated on the basis of their skill, competence, integrity, responsibility and financial strength.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants must complete and submit a pre-qualification questionnaire. Register with Metro’s e-tendering system www.delta-esourcing.com, log in, select ‘Response Manager’ and use code 25X48X92WU to gain access to the documents.

Minimum level(s) of standards possibly required:
Applications will be evaluated on the basis of their skill, competence, integrity, responsibility and financial strength.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Applications will be evaluated on the basis of their skill, competence, integrity, responsibility and financial strength. Full details of the scoring methodology are given in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2321
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.9.2013 – 10:00
IV.3.4)Time limit for receipt of tenders or requests to participate

17.9.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds%2C:-Printed-books%2C-brochures-and-leaflets./25X48X92WU

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/25X48X92WU

GO Reference: GO-2013813-PRO-5033773

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Metro
Wellington House, 40-50 Wellington Street
LS1 2DE Leeds
UNITED KINGDOM
Telephone: +44 1132517272

Body responsible for mediation procedures

Metro
Wellington House, 40-50 Wellington Street
LS1 2DE Leeds
UNITED KINGDOM
Telephone: +44 1132517272

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Metro
Wellington House, 40-50 Wellington Street
LS1 2DE Leeds
UNITED KINGDOM
Telephone: +44 1132517272

VI.5)Date of dispatch of this notice:13.8.2013