Tender for Procurement Consultancy Services North Yorkshire County Council

Tender for Procurement Consultancy Services North Yorkshire County Council

North Yorkshire County Council is seeking organisations to tender for the delivery of Procurement Services to the Authority. UK-Northallerton: procurement consultancy services

2012/S 69-114653

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Yorkshire County Council
County Hall
For the attention of: Rachel Woodward
DL7 8AD Northallerton
UNITED KINGDOM
Telephone: +44 1609798133
E-mail: procservicestender@northyorks.gov.uk

Internet address(es):

General address of the contracting authority: http://www.northyorks.gov.uk

Address of the buyer profile: http://www.northyorks.gov.uk

Electronic access to information: http://scms.alito.co.uk

Electronic submission of tenders and requests to participate: http://scms.alito.co.uk

Further information can be obtained from: North Yorkshire County Council
County Hall
Contact point(s): Rachel Woodward
For the attention of: Rachel Woodward
DL7 8AD Northallerton
UNITED KINGDOM
E-mail: procservicestender@northyorks.gov.uk
Internet address: https://scms.alito.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Yorkshire County Council
County Hall
For the attention of: Rachel Woodward
DL7 8AD Northallerton
UNITED KINGDOM
E-mail: procservicestender@northyorks.gov.uk

Tenders or requests to participate must be sent to: North Yorkshire County Council
County Hall
For the attention of: Rachel Woodward
DL7 8AD Northallerton
UNITED KINGDOM
E-mail: procservicestender@northyorks.gov.uk
Internet address: https://scms.alito.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Procurement Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: North Yorkshire.
NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

North Yorkshire County Council is seeking organisations to tender for the delivery of Procurement Services to the Authority. The contract will be for a period of four years with options exercisable by the Council to extend for further periods of four years and then two years.
The key elements of the required service are to:
— provide strategic advice and guidance,
— support specific procurements and related contract management activity, including leading on those of a corporate nature,
— provide a range of core services, for example, managing the e-procurement system and taking responsibility for OJEU processes etc.
Further and more detailed information will be contained in the Pre Qualification Questionnaire, which will be published on 5th of April via the Authority’s e-tendering system SCMS – https://scms.secure.alito.co.uk.

The PQQ will be available electronically, however PQQs must be returned in paper form, not via SCMS, as per the instructions contained within the PQQ. They must be sent in a plain sealed envelope, marked with the tender reference, addressed to Rachel Woodward, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD.
Following the PQQ evaluation, the ITT stage will also be conducted as a paper exercise rather than by using SCMS.

II.1.6)Common procurement vocabulary (CPV)

79418000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is planned to operate for 4 years with the option to extend for a further period of 4 years, and then 2 years subject to funding and performance. The estimated whole life value of this contract is therefore 5 000 000 GBP to 7 500 000 GBP.
Estimated value excluding VAT:
Range: between 5 000 000,00 and 7 500 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is planned to operate for 4 years with the option to extend for a further period of 4 years, and then 2 years.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 72 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As stated in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in the tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ document.
Minimum level(s) of standards possibly required: As stated in the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ document.
Minimum level(s) of standards possibly required:
As stated in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the PQQ Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NYCC/FCS/25780
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.5.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To access the pre qualification documents you must register your company details on the Supplier Contract Management.
System (SCMS) at https://scms.alito.co.uk by creating a username, password and Company profile.

To view details of this contract, click on the Bulletin Board.
In the search criteria set.
— The contract ID to: NYCC/FCS/25780,
— Current/awarded to: Current,
— Display tenders to: All,
— Council to: North Yorkshire,
— Matching categories to: All.
Click search and the details of this contract should be displayed. Once you locate the contract you will need to express your interest in this contract by clicking the Register tab which will then allow you to download any documentation required. Please note that completed PQQs are not to be submitted via SCMS. They must be sent in a plain sealed envelope, marked with the tender reference, addressed to Rachel Woodward, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD.
This should be done in advance of the deadline date. You do not need to complete the Regional Application for Approved List Status for this tender. If you require further information, guidance or support using SCMS please visit the NYCC website link http://www.northyorks.gov.uk/index.aspx?articleid=2848.

Please also note that the ITT exercise will be carried out as a paper based exercise.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

North Yorkshire County Council
DL7 8AD Northallerton
UNITED KINGDOM
E-mail: procservicestender@northyorks.gov.uk
Internet address: http://www.northyorks.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The Authority shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include;
a) the criteria for the award of the contract;
b) the reasons for the decision;
c) the name of the economic operator to be awarded;
d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI2006 No 5) and the Public Procurement (Miscellaneous Amendments) Regulations 2011 (SI 2011/2053) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.
Where a contract has not been entered into the court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.4.2012