Tender for project management and cost management services

UK-Swansea: construction consultancy services

2012/S 225-370803

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swansea University
The Purchasing Office, Swansea University, Singleton Park
For the attention of: Miss Sue Davies
SA2 8PP Swansea
UNITED KINGDOM
Telephone: +44 1792295836
E-mail: sue.davies@swansea.ac.uk
Fax: +44 1792295874

Internet address(es):

Address of the buyer profile: http://www.etenderwales.bravosolution.co.uk

Further information can be obtained from: www.etenderwales.bravosolution.co.uk
Internet address: http://www.etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher education university

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Swansea University SAIC programme/project management and cost management services (lots).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Swansea University (Singleton campus and new Bay campus), Swansea.
NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Swansea University are seeking suitably qualified and experienced companies to provide client side programme/project management and cost management services to fully support the University on all client aspects of the Swansea University Science and Innovation Campus development (SAIC).
The Bay Science and Innovation Campus will be built on a 69-acre site off Fabian Way (A483) which is the main link road between Neath Port Talbot and Swansea, east of Swansea docks. The Development is programmed to start on site in April 2013 and to be ready for full occupation by September 2015.
The role of programme/project managers and cost managers will be to work as client advisors to the University and to provide expertise in contract, cost, programme, risk, value and change management.
This tender is being conducted electronically and all tender documents can be accessed via www.etenderwales.bravosolution.co.uk.

Community benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

71530000, 71541000, 71540000, 71520000, 71248000, 71242000, 71324000, 71244000, 79994000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tender is split into separate lots – lot 1 programme/project management services and lot 2 cost management services. Suppliers are invited to tender for either or both lots.
All tender documents are available via: www.etenderwales.bravosolution.co.uk.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 31 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the pre-qualification questionnaire documents found on: www.etenderwales.bravosolution.co.uk.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the pre-qualification questionnaire documents found on: www.etenderwales.bravosolution.co.uk.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & several liability. If the tender is submitted by more than one supplier, the contract shall assume such legal form of incorporation, partnership or otherwise to operate the contract as a single entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the pre-qualification questionnaire documents found on: www.etenderwales.bravosolution.co.uk.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Successful selection and shortlisting at PQQ stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T27(13)/SD

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.12.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The Bay Science and Innovation Campus will be built on a 69-acre site off Fabian Way (A483) which is the main link road between Neath Port Talbot and Swansea, east of Swansea docks. The Development is programmed to start on site in April 2013 and to be ready for full occupation by September 2015.

VI.3)Additional information

This tender is being conducted electronically via BravoSolution – please see instructions below:
Suppliers instructions how to express interest in this tender – PQQ selection stage:
1. Register your company on the eTenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the “Open Access PQQs” link. (These are pre-qualification questionnaires open to any registered supplier),
— Click on the relevant PQQ to access the content,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only),
— Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— E-mail: help@bravosolution.co.uk,

— Phone: +44 8003684850 / fax: +44 2070800480.
Buy4Wales Reference Number: 32569.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2012