Tender for Public Address System

Tender for Public Address System

Design, Supply and Renewal / Replacement of the Sub Surface Station Public Address and Voice Alarm Infrastructure on the Underground Network and the Customer Information System Displays on the Underground Network (plus 4 Surface Stations) for Merseyrail Electrics 2002 Ltd.

UK-Liverpool: public address systems

2012/S 195-321418

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Merseyrail Electrics 2002 Ltd
Rail House, Lord Nelson Street,
For the attention of: Julia Carratt
L1 1JF Liverpool
UNITED KINGDOM
Telephone: +44 1517022631
E-mail: jcarratt@merseyrail.org
Fax: +44 1517022212

Internet address(es):

General address of the contracting entity: http://www.merseyrail.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Design, Supply and Renewal / Replacement of the Sub Surface Station Public Address and Voice Alarm Infrastructure on the Underground Network and the Customer Information System Displays on the Underground Network (plus 4 Surface Stations) for Merseyrail Electrics 2002 Ltd.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Merseyside.
NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 1
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s):

Merseyrail Electrics 2002 Ltd (“Merseyrail”) is looking to appoint a supplier to Design, Supply and Renew / Replace the Sub Surface Station Public Address & Voice Alarm (PAVA) Infrastructure on the Underground Network and the Customer Information System (CIS) Displays on the Underground Network (plus 4 Surface Stations).
Following the deployment of the new surface Long Line Public Address system, Merseyrail now has full responsibility for the renewal of the underground PAVA system and CIS displays to be completed before the end of January 2014.
This opportunity is split into two Lots however, ideally Merseyrail is looking to appoint one supplier to perform both Lots.
The full specification including the standards that need to be met and the approval requirements will be provided at tender stage.
Further details on Merseyrail Electrics 2002 Ltd are provided at section VI.3.
II.1.6)Common procurement vocabulary (CPV)

48952000, 48813200, 48813000, 48810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Design, Supply and Renewal / Replacement of the Public Address & Voice Alarm Infrastructure and the Customer Information System Displays on the Underground Network (plus 4 Surface Stations) for Merseyrail Electrics 2002 Ltd.
Estimated value excluding VAT: 1 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.1.2013 Completion 31.1.2014

Information about lots

Lot No: 1 Lot title: Design, Supply and Renew / Replace the Public Address & Voice Alarm Infrastructure on the Underground Network

1)Short description:

Design, Supply and Renewal / Replacement of the legacy underground Public Address & Voice Alarm (PAVA) Infrastructure. The current PAVA system is life expired and requires replacement. The PAVA system protects and controls the five Section 12 sub-surface stations on the Merseyrail network. These include the following stations: Lime Street Low Level, Hamilton Square, Moorfields, Liverpool Central and James Street. Merseyrail has recently deployed a new ASL PA solution for the 61 (sixty one) overground stations. This system is to be extended to accommodate the above mentioned sub-surface stations.
2)Common procurement vocabulary (CPV)

48952000

3)Quantity or scope:

Design, Supply and Renewal / Replacement of a Sub Surface Station Public Address & Voice Alarm Infrastructure on the Underground Network.
Estimated value excluding VAT: 1 100 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2013 Completion 31.1.2014
5)Additional information about lots:

Bidders must be able to provide both lots 1 and 2. Ideally Lots 1 and 2 will not be awarded to two seperate companies.
Lot No: 2 Lot title: Renewal / Replacement of the Customer Information System Displays on the Underground Network (plus 4 (four) Surface Stations).

1)Short description:

Renewal / Replacement of the Customer Information System displays on the Underground Network plus 4 (four) Surface Stations. The stations include:
— Birkenhead North (2 displays),
— Birkenhead Park (2 displays),
— Liverpool Central (6 displays),
— Conway Park (2 displays),
— Hamilton Square (3 displays),
— James Street (4 displays),
— Kirkdale (2 displays),
— Liverpool Lime Street (2 displays),
— Moorfields (6 displays).
As well as the replacement of the CIS displays, additional CIS infrastructure will also be required to be renewed.
2)Common procurement vocabulary (CPV)

48810000, 48813200, 48813000

3)Quantity or scope:

Renewal / Replacement of the Customer Information System Displays on the Underground Network plus 4 (four) Surface Stations.
Estimated value excluding VAT: 400 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2013 Completion 31.1.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Relevant details will be sent to the shortlisted companies. However, public liability, product liability, employer liability and professional liability indemnity insurance must be in place and responses to this notice should indicate the extent of these insurances. Copies of these insurance certificates should be provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided to the shortlisted companies.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders who satisfy any of the criteria for rejection set out in Regulation 23 (1), Public Contracts Regulations 2006 shall be treated as ineligible. Bidders may be requested to provide such evidence as is reasonably necessary to allow Merseyrail Electrics 2002 Ltd to establish that the aforementioned criteria do not apply to them.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Experience and formal competency in providing the design and delivering the goods / installation services as detailed (include examples). Demonstrate a track record of delivering relevant provision of goods / installation services within rail / light rail or similar transportation industry (bus,coach,air).
The PQQ must be completed and returned in accordance with the instructions by the deadline listed in section IV.3.4 of this Contract Notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Hold relevant qualifications and meet all industry legislation / regulations with references to the products / installation services detailed.
The PQQ must be completed and returned in accordance with the instructions by the deadline listed in section IV.3.4 of this contract Notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Must have the ability and resources to design, provide and install a Public Address & Voice Alarm System and Customer Information System Displays within Section 12 Underground stations.
The PQQ must be completed and returned in accordance with the instructions by the deadline listed in section IV.3.4 of this contract Notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

PAVA and CIS Renewal
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 6.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Merseyrail Electrics (2002) Ltd (“Merseyrail”) is an urban network of vital importance to the transport infrastructure of Liverpool and Merseyside. In view of the ongoing regeneration of the city, rail will play a major role in the economic life of the region and be a vital part in the urban transport network which, thanks to the efforts of Merseytravel, is already “multi-modal” with combined tickets valid on trains, buses and ferries.
At a glance:
— 75 route miles, outer termini at Southport, Ormskirk, Kirkby, Hunts Cross on the Northern Line, and New Brighton, West Kirby, Chester and Ellesmere Port on the Wirral Line,
— Core city centre underground network, including 6.5 miles in tunnels and 5 underground stations,
— Underground section includes the original Mersey railway tunnel opened in 1886,
— Approximately 100,000 passenger journeys per weekday or 36 million passenger journeys per annum (2007),
— Nearly 50 % of passengers are daily users,
— 67 stations of which 66 are managed by Merseyrail,
— One of the most intensively used networks in the UK with over 800 train services daily (Monday to Friday),
— Clockface, regular interval timetable (15 minute frequencies, increasing to 5 minute on city centre sections,
— Approximately 1200 staff,
— A fleet of 59 fully refurbished electric multiple units.
Merseyrail is a unique concession in the UK as the role of the SRA (now replaced by the Department for Transport) has been delegated by Parliament to the Merseyside Passenger Transport Executive (Merseytravel) and the concession agreement is between the operator and Merseytravel. This gives much better local control by local people of local services. Another unique feature is the length of the concession which is 25 years from 20th July 2003 with review dates along the way.
The concession is operated by Merseyrail Electrics 2002 Ltd, a 50/50 Joint Venture company between Serco and Abellio. The new operator (branded Merseyrail) operates the Wirral Line and the Northern Line.
Merseyrail Electrics 2002 Ltd (“Merseyrail”) is looking to appoint a supplier to design, supply and renew / replace the Sub Surface Station Public Address & Voice Alarm Infrastructure on the Underground Network and the Customer Information System displays on the Underground Network (plus 4 Surface Stations).
Following the deployment of the new surface Long Line Public Address system, Merseyrail now have full responsibility for the renewal of the underground PAVA system and CIS displays before the end of January 2014.
This opportunity is split into two Lots however, ideally Merseyrail is looking to appoint one supplier to perform both Lots.
The full specification including the standards that need to be met and the approval requirements will be provided at tender stage.
Bidders are requested to express an interest in this procurement by emailing Merseyrail at jcarratt@merseyrail.org. Interested parties will be issued with the Pre-Qualification Documentation which they are requested to complete by the deadline of no later than 12:00 noon 7.11.2012 and all supporting documentation per section III.2 Conditions for Participation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See section VI.4.2

Body responsible for mediation procedures

See section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Merseyrail Electrics 2002 Ltd will incorporate a standstill period, following award of the framework. The period shall commence on the day following award notification, and shall be in accordance with The Public Contracts Regulations 2006, and all subsequent amendments and directives. At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful tenders to seek further debriefing from Merseyrail Electrics 2002 Ltd before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) as amended by the Public Contract Amendment Regulations 2009 (SI. 2009 No 2992) provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 3 months of the date when the aggrieved party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See Section VI.4.2

VI.5)Date of dispatch of this notice:5.10.2012