Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Archibald Simpson House, 27-29 King Street
For the attention of: Derick Murray
AB24 5AA Aberdeen
Telephone: +44 1224625524
Fax: +44 1224626596
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local agency/office
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Public Relations and Event Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Aberdeen City and Aberdeenshire.
NUTS code UKM50
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Aberdeen City and Shire Economic Future (ACSEF) is a joint public/ private sector body promoting the economic development of the area covered by Aberdeen City and Aberdeenshire Councils. Nestrans is the statutory Regional Transport Partnership for the Aberdeen City and Aberdeenshire Councils areas.
ACSEF have developed an Economic Development Plan for the region. Part of this Plan is the development of a fully integrated transport strategy. Nestrans has a Regional Transport Strategy which is intended to deliver the fully integrated transport strategy identified in the ACSEF Plan.
The successful contractor will be expected to pro-actively manage the public relations of both ACSEF and Nestrans ensuring that the messages both bodies wish to get across are delivered in the most appropriate way to the appropriate audiences including the public, Councillors, MSP’s, MP’s, MEP’s, businesses and communities. It is intended that the messages from the bodies will be positively promoted to maximise understanding along with any reactive response that will be required. The successful contractor will also be expected to manage various events and exhibitions aimed at getting these messages across;attend monthly meetings of the ACSEF Management Team;maintain and update the ACSEF website;produce a quarterly e-zine publication for distribution through the ACSEF website and an annual e-zine for Nestrans.
The successful contractor will have to demonstrate an understanding of the political dynamic across the North East and across Scotland as well as experience and knowledge of the economy of the North East.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=253661
II.1.6)Common procurement vocabulary (CPV)
79416000, 79416100, 79952000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Up to 200k GBP overall.
II.2.2)Information about options
Description of these options: The contract will be for a period of 3 years subject to contract reviews at 6 months and eighteen months. The contract will have the option of a one year extension period.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
As per the Pre-Qualifying Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: 1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As per the Pre-Qualifying Questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
As per the Pre-Qualifying Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: It is a requirement of this procurement exercise that bidders must be members of the following trade or professional body (or equivalent):
Public Relations Consultants Association or professional staff nominated In the tender should be Members of the Chartered Institute of Public Relations.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
7.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An Economic Operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: