Tender for Public Relations Services in the US and Wider Americas

Tender for Public Relations Services in the US and Wider Americas

To provide Public Relations services to support the sales team’s activities in the US and wider Americas.

United Kingdom-Belfast: Public relations services

2019/S 125-306057

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Invest Northern Ireland
Bedford Street
United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


DfE Invest NI — Provision of Public Relations (PR) Services in the US and wider Americas ID 2194261

Reference number: ID 2194261

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Invest NI wishes to appoint a contractor to provide Public Relations (PR) services to support the sales team’s activities in the US and wider Americas.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

Invest NI wishes to appoint a contractor to provide Public Relations (PR) services to support the sales team’s activities in the US and wider Americas.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Account manager experience / Weighting: 17.55
Quality criterion – Name: Proposed methodology / Weighting: 30.55
Quality criterion – Name: Proposed reporting and evaluating of activities, outcomes and impact / Weighting: 8.45
Quality criterion – Name: Project management / Weighting: 8.45
Cost criterion – Name: Drafting of by-lined article/editorial (per 500 words) / Weighting: 11.9
Cost criterion – Name: Partner/Director Hourly rate / Weighting: 7
Cost criterion – Name: Account manager hourly rate / Weighting: 12.95
Cost criterion – Name: Administrator hourly rate / Weighting: 3.15

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract duration is for a period of 24 months with an options to extend for a further period up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/10/2019

IV.2.7)Conditions for opening of tenders

Date: 01/08/2019
Local time: 15:30
Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:


VI.2)Information about electronic workflows

VI.3)Additional information:

Given the nature of service being procured spend will be demand driven. The estimated total value of this contract is between 500 000 GBP and 1 500 000 GBP. This range represents the upper limit of an estimated contract value and reflects the potential scales of the contract and takes into account such changes to the scope and or scale, which may result from future operational requirements. The exact value of the contract cannot be specified at this time as this is a demand driven and subject to the client’s business need and budget availability. There is no guarantee to the level of expenditure. The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — contract management — procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The Authority expressly reserves the rights:

I. not to award any contract as a result of the procurement process commenced by publication of this notice;

II. to make whatever changes it may see fit to the content and structure of the tendering competition;

III. to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and

IV. to award contract(s) in stages.

In no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Re
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: