Tender for Real Estate Services

Tender for Real Estate Services

Angus Council

UK-Forfar: real estate services

2012/S 86-141633

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

Angus Council
Angus House, Orchardbank Business Park
For the attention of: Chief Executive
DD8 1AX Forfar
UNITED KINGDOM
Telephone: +44 8452777778
Fax: +44 1241870667

Internet address(es):

General address of the contracting authority: http://www.angus.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236

Further information can be obtained from: Angus Council
Bruce House, Wellgate
Contact point(s): Corporate Services
For the attention of: Neil Mackenzie
DD11 3TP Arbroath
UNITED KINGDOM
Telephone: +44 1241854187
E-mail: mackenzien@angus.gov.uk
Fax: +44 1241435038
Internet address: http://www.angus.gov.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Angus Council
Bruce House, Wellgate
Contact point(s): Corporate Services
For the attention of: Neil Mackenzie
DD11 3TP Arbroath
UNITED KINGDOM
Telephone: +44 1241435037
E-mail: mackenzien@angus.gov.uk
Fax: +44 1241435038
Internet address: http://www.angus.gov.uk/

Tenders or requests to participate must be sent to: Angus Council
Bruce House, Wellgate
Contact point(s): Corporate Services
For the attention of: Neil Mackenzie
DD11 3TP Arbroath
UNITED KINGDOM
Telephone: +44 1241435037
E-mail: mackenzien@angus.gov.uk
Fax: +44 1241435038
Internet address: http://www.angus.gov.uk/
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Other: Estates Services Consultancy
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Estates services consultancy.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Bruce House, Wellgate, Arbroath and throughout the area served by Angus Council.

NUTS code UKM21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
A full specification of Requirements is contained in the pre-qualification questionnaire document to be issued by the contracting authority in relation to this Notice and will include capital valuations, acquisition negotiations, disposals (negotiated and open market), home reports, energy performance certificates, rental valuations, lettings and rent reviews, compulsory purchase compensation valuations and negotiations, asset register valuations, preparation of dilapidation schedules and general estate consultancy services.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=227070.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=227070.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)

70000000, 70122000, 70220000, 70330000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
a. Capital valuations;
b. Acquisition negotiations;
c. Disposals – both negotiated and open market (commercial and residential);
d. Home reports;
e. Energy performance certificates;
f. Rental valuations;
g. Lettings and rent reviews (both landlord and tenant);
h. Compulsory purchase compensation valuations and negotiations;
i. Asset register valuations;
j. Preparation of Dilapidation Schedules and subsequent negotiations (both landlord and tenant);
k. Provision of professional advice on property related matters;
l. Other services as agreed.
The range between is an estimate per annum.
Estimated value excluding VAT:
Range: between 30 000 and 50 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for a further period of 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Starting 1.10.2012. Completion 30.9.2015

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment of fees will be on satisfactory conclusion of instruction details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a consortium bid is awarded the contract, each member of the consortium must be a legal entity in its own right and each member will be jointly and severally liable for performance of the whole contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Angus council general conditions of contract (services).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Prospective tenderers will firstly be considered on the basis of eligibility as not having been convicted of any of the offences, not being guilty of the financial misfeasance or not meeting the insolvency criteria listed Regulation 23 of the Public Contracts (Scotland) Regulations 2012 (whether or not the Regulations directly apply to this proposed Tender).
Eligible tenderers will then be assessed against the following minimum qualification criteria:
1. Economic and financial standing- Tenderers must demonstrate an average annual turnover of not less than GBP 150,000 when considered over the full 3 years’ data which will be available from the 2 years’ audited accounts provided. Tenderers should note that unaudited current financial information will only be taken into account for this purpose if (a) the Council is satisfied as to its reliability and (b) it relates to a full 12 month period.
2. Economic and financial standing – Tenderers must also demonstrate that they have revenue reserves at the close of their most recent audited accounts of not less than 50 000 GBP.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
Minimum level(s) of standards possibly required:
Technical and professional ability – all tenderers must be member firms of the Royal Institution of Chartered Surveyors.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: All tenderers must be member firms of the Royal Institution of Chartered Surveyors.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: 1. Qualification and experience of staff (40 %);
2. Experience of similar or equivalent national/local government consultancy work in a geographical/demographic area similar or equivalent to that of Angus (50 %);
3. Ability to provide property management services (10 %).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AC/12/028/CSP
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
7.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
21.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 to 5 years
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:227070).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Court of Session
Parliament House Parliament Square
EH1 1RQ Edinburgh
UNITED KINGDOM
E-mail: supremecourts@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: http://www.scotcourts.gov.uk/session/index.asp
Fax: +44 1312406755
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) may bring proceedings in the Sheriff Court or the Court of Session. Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Courts Service
Saughton House, Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: enquiries@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: http://www.scotcourts.gov.uk/index.asp
Fax: +44 1312406755
VI.5)Date of dispatch of this notice:
1.5.2012