Tender for Realities of War Battefield Tours

Tender for Realities of War Battefield Tours

To contract a commercial battlefield tour company (or companies) to support the planning, administration and delivery of all future RoW exercises.

United Kingdom-Andover: Travel agency, tour operator and tourist assistance services

2020/S 223-549495

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Ministry of Defence, Land Equipment, Other
Postal address: D Res, Zone 8, 2nd Floor, Ramillies Building, Army HQ
Town: Andover
NUTS code: UK UNITED KINGDOM
Postal code: SP11 8HT
Country: United Kingdom
Contact person: Fergus Bailey
E-mail: fergus.bailey102@mod.gov.uk
Telephone: +44 3001521183
Internet address(es):
Main address: https://www.contracts.mod.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contracts.mod.uk/delta/buyers/select/viewDocumentRepository.html?listId=91356879
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Realities of War (RoW) Battefield Tours

 

II.1.2)Main CPV code

63500000 Travel agency, tour operator and tourist assistance services

II.1.3)Type of contract

Services

II.1.4)Short description:

The contractor shall support delivery of HQ ITG (the User) Realities of War exercises, specifically for Army Training Centre (Pirbright) Army Training Regiment (Winchester) and Army Foundation College (Harrogate). This contractor will need to provide transport, accommodation, feeding and suitably qualified battlefield tour guides.

 

II.1.5)Estimated total value

Value excluding VAT: 1 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

 

Headquarters Initial Training Group (HQ ITG) is responsible for the delivery of Basic Training to Standard Entry (SE) and Junior Entry (JE) Recruits, training up to 7 000 personnel annually. A key aspect of this training is the recruit’s participation in a ‘Realities of War’ exercise whereby they visit former battlefields to learn about the deeds and qualities of their forbears in the British Army.

On average, HQ ITG delivers 30-46 RoW exercises annually, the planning, administration and delivery of which falls to military Education and Training Services (ETS) personnel.

There now exists a requirement for HQ ITG to have the ability to contract a commercial battlefield tour company (or companies) to support the planning, administration and delivery of all future RoW exercises.

The contractor shall support delivery of HQ ITG (the User) RoW exercises, specifically for Army Training Centre (Pirbright) (ATC(P)), Army Training Regiment (Winchester) (ATR(W)) and Army Foundation College (Harrogate) (AFC(H)).

There are two main RoW exercises run by HQ ITG:

1) Exercise Valiant Spirit (Ex VS).3 days in Belgium;

2) Exercise Lion’s Spirit (Ex LS). 5 days in Normandy.

For further details see SOR attached in Supporting Documents

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract is a year long contract with the option to extend by 2 years if the service has been successful.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend by 2 years.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please contact fergus.bailey102@mod.gov.uk

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All suppliers must possess the technical equipment and know-how to conduct electronic trading with the Authority by being already connected to the CP&F system.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 9CP5Y353R9. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 11/12/2020 12.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call 0800 282 324.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-20201111-DCB-17356625

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Ministry of Defence, Land Equipment, Other
Postal address: D Res, Zone 8, 2nd Floor, Ramillies Building, Marlborough Lines, Monxton Road, Army HQ
Town: Andover
Postal code: SP11 8HT
Country: United Kingdom
E-mail: fergus.bailey102@mod.gov.uk
Telephone: +44 3001521183

VI.5)Date of dispatch of this notice:

11/11/2020