Tender for Refurbishment of Listed Building

Tender for Refurbishment of Listed Building

Restoration and Refurbishment of Old Magnus Buildings, Newark.  Newark and Sherwood District Council is seeking to appoint a contractor to enter into a single stage contract for the restoration and refurbishment of Grade II* Listed Buildings to create a new National Civil War Centre.

UK-Newark: Construction work

2013/S 026-039858

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newark and Sherwood District Council
Kelham Hall, Nottinghamshire
For the attention of: Andy Carolan
NG23 5QX Newark
Telephone: +44 1636655710
E-mail: newarkmuseum@nsdc.info

Internet address(es):

General address of the contracting authority: www.newark-sherwooddc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Restoration and Refurbishment of Old Magnus Buildings, Newark.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Newark, Nottinghamshire, United Kingdom.
NUTS code UKF15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Newark and Sherwood District Council is seeking to appoint a contractor to enter into a single stage contract for the restoration and refurbishment of Grade II* Listed Buildings to create a new National Civil War Centre. Works include fabric repairs and structural interventions, formation of accessible entrances, replacement and renewal of Mechanical and Electrical Services, redecoration and refurbishment of all areas and re-landscaping the external courtyard areas to provide spaces for events and catering. Also, included within the provision is the construction of a new entrance building, the installation of a new café, WC facilities and education and community facilities.
The project is funded in partnership with Heritage Lottery Fund, includes sensitive restoration and conservation within the historic core and conservation area of Newark on the street of Appleton Gate, which comprises predominately Georgian town houses.
The heritage conservation aims of the project are to:
(i) Ensure a sustainable new use to secure the buildings’ survival for future generations
(ii) Enable residents of and visitors to Newark to have access to, and enjoyment and understanding of the Old Magnus Buildings
(iii) Maximise the retention of the historic fabric of the buildings
The restoration of the Old Magnus Buildings as a museum will see a practicable and appropriate future for the site. The project will conserve and interpret valuable architectural heritage. The fabric of the buildings, in particular the Tudor architecture will be reinstated to the best of our understanding. Where possible features will be highlighted to ensure that audiences can appreciate them, for example, the historic graffiti will be preserved and interpreted.
During the project delivery the contractor and project team shall stage a series of learning activities that will engage audiences and interpret the project development. These include open days, heritage crafts skills placements and demonstrations. Placements and open day support will be provided by our contracted developer, and we shall be working with local FE colleges in developing the placements. Opportunities are available in the following areas:
– Brickwork
– Masonry
– Lime mortars and plaster work
– Joinery (traditional sash windows and doors, timber cornicing) and roofing (slate roofs and lead work)
Four placements will be supported working with students from accredited Diploma Level 2-3 in construction skills. Supervision must be provided by experienced contractors, and this will form a key part of the appointment process. The contractor shall offer two open days during the development work to maintain public interest in the project, enable members of the public to access the building and see heritage crafts skills in use. The days will provide guided tours and demonstrations of heritage crafts skills.
There is an expectation that the appointed contractors will be able to demonstrate significant experience of working on Heritage Lottery Funded projects of a relative value, have good relations with English Heritage and considerable experience of heritage conservation and restoration work, including developing heritage craft skills with apprentices and student placements and in supporting open days. Contractors unable to demonstrate this experience are unlikely to be invited to tender.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45454100, 45453100, 45454000, 45200000, 45210000, 45212000, 45212300, 45212310, 45212313, 45212350, 45223210, 45260000, 45262211, 45262400, 45262500, 45262700, 45262800, 45310000, 45313100, 45314000, 45315000, 45330000, 45331000, 45400000, 45410000, 45420000, 45430000, 45440000, 45450000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 750 000 and 4 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond amounting to 10 % of the construction contract value will be required. Parent company guarantees may also be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: JCT Standard Form of Building Contract 2011 executed as a deed.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire.
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. Candidates will be required to answer these questions as part of the Pre-Qualification process. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire. Please note that the Council plans to use credit reports from a credit reference agency (Equifax) as part of wider criteria to assess the economic and financial standing of candidates.
Minimum level(s) of standards possibly required: Tenderers are advised that the following minimum insurance levels are required:
Employers’ Liability: 10,000,000 GBP.
Public Liability: 10,000,000 GBP.
Professional Liability / Indemnity: 5,000,000 GBP.
Product Liability: 10,000,000 GBP
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Pre-Qualification Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Evaluation criteria and scoring matrix as detailed in the Pre-Qualification Questionnaire:Supplier identity, key roles and contact information; Financial Information; Business & Professional standing: Pass/Fail.Health & Safety policy and capability (15% weighting)Equal opportunity and diversity policy and capability (5% weighting)Environmental management policy and capability (10% weighting)Quality management policy and capability (20% weighting)Project specific questions (50% weighting)
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.3.2013 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Requests for the PQQ document should be submitted by e-mail to: newarkmuseum@nsdc.info

Tenders are to remain valid for a period of not less than 90 days from the last date for receipt of tenders. The validity period can be extended further if the contractor gives his consent in writing, specifying the period of extension.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Newark & Sherwood District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated byelectronic means to tenderers. The standstill notice will include:
(a) the criteria for the award of the contract;
(b) the full reasons for the award decision (including the characteristics and relative advantages of the successful tender);
(c) the identity of the successful tenderer;
(d) the score obtained by the economic operator which is to receive the notice and the score obtained by the economic operator to be awarded the contract and
(e) when the standstill period is expected to end or the date before which the Council will not enter into the contract.
The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. Regulation 47D(2) of the Public Contracts (Amendment) Regulations 2009 require any proceedings to be commenced within 3 months, beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.2.2013