Tender for Removal and Packing Services for Nottingham City Homes Tenants

Tender for Removal and Packing Services for Nottingham City Homes Tenants

Nottingham City Homes invites you to tender for the Removal and Storage service for Nottingham City Homes Tenants that are being moved from their homes, including packing.

UK-Nottingham: decommissioning services

2012/S 220-362749

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham City Homes Limited
Beechdale Court
For the attention of: Rebecca Vines
NG8 3LH Nottingham
UNITED KINGDOM
Telephone: +44 1158762089
E-mail: procurement.team@nottinghamcityhomes.org.uk
Fax: +44 1158762092

Internet address(es):

General address of the contracting authority: www.nottinghamcityhomes.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Removal and packing services for Nottingham City Homes Tenants.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Decommissioning services. Storage services. Furniture. Domestic furniture. Nottingham City Homes invites you to tender for the Removal and Storage service for Nottingham City Homes Tenants that are being moved from their homes, including packing. The instruction and guidance as provided in this section are designed to ensure that all tenderers are given equal and fair consideration. It is therefore important that you provide all the information asked for and in the format and order specified.
There are two main reasons why Nottingham City Homes may have to move residents:
— Decant – temporary or permanent move to another property in order for emergency works to be undertaken within the property or due to residents personal circumstances,
— Decommissioning / Right Size – permanent move to another property due to the planned decommissioning programme of a block of houses or estate.
The successful provider will be responsible for the provision of a removals service to residents which include the following services:
— Provision of strong storage boxes,
— Packing service, to include dismantling of furniture where applicable,
— Furniture Removals and Re-site,
— Furniture Storage.
.
Where a resident is moved from their home through the decant process, the contractor will be expected to be available to undertake the move as soon as possible but no longer than 3 days from receiving the request.
The decommissioning process has a more planned approach with an average of 4 moves taking place a day, however at the peak of a decommissioning programme this figure may increase to an average of 10 per day.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: G2B92YBVY6. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 2.1.2013 13:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

II.1.6)Common procurement vocabulary (CPV)

98391000, 63121100, 39100000, 39140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 50 000 and 250 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.
Minimum level(s) of standards possibly required: All Risks Goods in Transit Insurance Cover is mandatory.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Price. Weighting 45

Quantity. Weighting 50

Health and Safety. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NCH0014
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.12.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 2.1.2013 – 13:30
Place:

14 Hounds Gate, Nottingham, NG1 7BA

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121112-PRO-4380573.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Royal Courts of Justice, The Strand, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: informationgovernance@nottinghamcity.gov.uk
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Nottingham City Homes
Beechdale Court
NG8 3LH Nottingham
UNITED KINGDOM
Telephone: +44 1158762089

VI.5)Date of dispatch of this notice:

12.11.2012