Tender for Repair and Maintenance Services of Wheelchairs

Tender for Repair and Maintenance Services of Wheelchairs

Wheelchair repair, adaptation, maintenance and special seating services.

United Kingdom-Sheffield: Repair and maintenance services of wheelchairs

2013/S 135-234560

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
Contact point(s): Supplies & Commercial Services
For the attention of: Helen Cotterill
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142711710
E-mail: helen.cotterill@sth.nhs.uk
Fax: +44 1142711860

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0644

Further information can be obtained from: Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
For the attention of: Helen Cotterill
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142711710
E-mail: Helen.Cotterill@sth.nhs.uk
Fax: +44 1142711860

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
For the attention of: Helen Cotterill
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142711710
E-mail: Helen.Cotterill@sth.nhs.uk
Fax: +44 1142711860

Tenders or requests to participate must be sent to: Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
For the attention of: Helen Cotterill
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142711710
E-mail: quotations@sth.nhs.uk
Fax: +44 1142711860

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Wheelchair repair, adaptation, maintenance and special seating services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Sheffield Teaching Hospitals NHS Foundation Trust.
NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of a repair, adaptation and maintenance contract and special seating to support the comprehensive wheelchair service provided. The contractor will be responsible for all aspects of repair, adaptation and maintenance. Sheffield Teaching Hospitals NHS Trust is looking to work in partnership to provide a high quality service to our patients.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=106631

II.1.6)Common procurement vocabulary (CPV)

50421100, 33193220, 33193221, 33193223, 33193222, 33193120, 33193121

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Wheelchair repair, adaptation and maintenance

1)Short description

The provision of a repair, adaption and maintenance contract to support the comprehensive wheelchair service provided by Sheffield Teaching Hospitals NHS Foundation Trust.
2)Common procurement vocabulary (CPV)

50421100, 33193220, 33193120, 33193121

3)Quantity or scope

Details provided in the PQQ/ITT documents
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Special seating

1)Short description

Special seating service for children and adults with limited mobility including complex physical and learning disabilities and multiple pathologies.
2)Common procurement vocabulary (CPV)

33193223, 33193221, 33193222, 33193220, 50421100

3)Quantity or scope

Details will be provided in the PQQ/ITT documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

41896/EU/HC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

1. Pre-qualification data required to take part in this Tender is that set out as a minimum set of data fields needed for an entry in sid4gov. The data fields required can be accessed from the website at gps.cabinetoffice.gov.uk where suppliers can register and submit their supplier profile.
2. Potential suppliers should register their interest using the myTenders web site (details will be shown within the advertisement) or with our Tender Co-ordinator by post, fax or e-mail confirming their registration details with sid4gov, and both the advertisement reference and our Tender reference. Should any potential supplier decline registration on sid4gov then any registration of interest must be accompanied by the minimum set of data fields needed for an entry in sid4gov.
3. Please ensure that your response contains an e-mail address for use during this tender exercise.
4. The Trust reserve the option to issue a pre-tender questionnaire covering further requirements specific to this tender.
5. Where access to sid4gov is unavailable please email the help desk at via the website.
6. Future additions to the successful supplier’s product ranges may be included during the term of the agreement.
7. The Trust reserves the option to extend any contract awarded.
8. The Trust undertakes to use its best endeavours to hold confidential any information provided in any proposal submitted, subject to the Trust’s obligations under law, including the Freedom of Information Act 1997. If the applicant considers that any information submitted in any proposal should not be disclosed because of its sensitivity then this should be stated with the reason(s) for considering it sensitive.
9. The Trust may use a staged evaluation procedure to reduce the number of bidders prior to a shortlist of bidders and/or preferred bidder being selected.
(MT Ref:106631)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.7.2013