Tender for Replacement and Upgrade of Virtualisation Solution

Tender for Replacement and Upgrade of Virtualisation Solution

To deliver and support the replacement and upgrade of the virtualisation solution (Hyper V).

United Kingdom-Belfast: Office and computing machinery, equipment and supplies except furniture and software packages

2020/S 155-380425

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Northern Ireland Assembly
Postal address: Parliament Buildings
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 3XX
Country: United Kingdom
Contact person: Procurement Team
E-mail: procurement@niassembly.gov.uk
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Legislature

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Northern Ireland Assembly Commission — Replacement and Upgrade of Virtualisation Solution (HYPER-V) (BR-059-2019)

Reference number: BR-059-2019

II.1.2)Main CPV code

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Northern Ireland Assembly Commission (NIAC) invites tender bids for the contract to deliver and support the replacement and upgrade of the virtualisation solution (Hyper V). The Assembly Commission is seeking to appoint a supplier who can:

(a) provide and install the hardware;

(b) provide suitably experienced on-site engineer(s) to lead and assist with installation and configuration of Azure Stack HCI and Mellanox switches;

(c) carry out the testing of the new system for functionality, failover and performance;

(d) demonstrate the recommended process for a phased migration of the existing virtual machine load;

(e) support of all the hardware for the full duration of the contract period. The initial contract period will be 60 months with options to extend for one further period of up to 36 months and a second period of up to 24 months. It is the intention that the highest ranked tender submission will be awarded this contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30200000 Computer equipment and supplies
30233100 Computer storage units
32420000 Network equipment
30230000 Computer-related equipment

II.2.3)Place of performance

NUTS code: UKN0 Northern Ireland
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Northern Ireland Assembly. Parliament Buildings. Stormont Estate. Belfast. BT4 3XX.

II.2.4)Description of the procurement:

The Northern Ireland Assembly Commission (NIAC) invites tender bids for the contract to deliver and support the replacement and upgrade of the virtualisation solution (Hyper V). The Assembly Commission is seeking to appoint a supplier who can:

(a) provide and install the hardware;

(b) provide suitably experienced on-site engineer(s) to lead and assist with installation and configuration of Azure Stack HCI and Mellanox switches;

(c) carry out the testing of the new system for functionality, failover and performance;

(d) demonstrate the recommended process for a phased migration of the existing virtual machine load;

(e) support of all the hardware for the full duration of the contract period.

The initial contract period will be 60 months with options to extend for one further period of up to 36 months and a second period of up to 24 months. It is the intention that the highest ranked tender submission will be awarded this contract.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Mandatory criteria x 7 / Weighting: Pass/Fail
Quality criterion – Name: Project delivery team / Weighting: 15 %
Quality criterion – Name: Project delivery plan / Weighting: 10 %
Price – Weighting: 75 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There will be two optional extension periods, the first up to 36 months and the second for up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please see tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/09/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 09/12/2020

IV.2.7)Conditions for opening of tenders

Date: 10/09/2020
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The UK does not have any such bodies with responsibilites for review/appeal/mediation procedures
Town: Belfast
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: The UK does not have any such bodies with responsibilites for review/appeal/mediation procedures
Town: Belfast
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The UK does not have any such bodies with responsibilites for review/appeal/mediation procedures

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/08/2020