Tender for Replacement Forensic Case Management System

Tender for Replacement Forensic Case Management System

West Yorkshire Police are seeking to procure a forensic case management system to replace the existing system in place.

United Kingdom-Wakefield: System, storage and content management software package

2020/S 164-399626

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Police and Crime Commissioner for West Yorkshire
National registration number: n/a
Postal address: Ploughland House, George Street
Town: Wakefield
NUTS code: UKE45 Wakefield
Postal code: WF1 1DL
Country: United Kingdom
Contact person: David Holbrook
E-mail: david.holbrook@southyorks.pnn.police.uk
Telephone: +44 7464986517
Internet address(es):Main address: https://www.westyorkshire.police.uk/

I.1)Name and addresses

Official name: The Police and Crime Commissioner for South Yorkshire
Postal address: Carbrook House
Town: Sheffield
NUTS code: UKE32 Sheffield
Postal code: S9 2EH
Country: United Kingdom
Contact person: David Holbrook
E-mail: david.holbrook@southyorks.pnn.police.uk
Internet address(es):Main address: www.southyorkshire.police.uk

I.1)Name and addresses

Official name: The Police and Crime Commissioner for Humberside
Town: Hull
NUTS code: UKE11 Kingston upon Hull, City of
Country: United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
Internet address(es):Main address: https://www.humberside.police.uk

I.1)Name and addresses

Official name: The Police, Fire and Crime Commissioner for North Yorkshire
Town: Northallerton
NUTS code: UKE22 North Yorkshire CC
Country: United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
Internet address(es):Main address: https://northyorkshire.police.uk/

I.1)Name and addresses

Official name: The Police and Crime Commissioner for Cleveland
Town: Middlesbrough
NUTS code: UKC11 Hartlepool and Stockton-on-Tees
Country: United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
Internet address(es):Main address: https://www.cleveland.police.uk

I.1)Name and addresses

Official name: The Police, Crime and Victims’ Commissioner for Durham
Town: Durham
NUTS code: UKC14 Durham CC
Country: United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
Internet address(es):Main address: https://www.durham.police.uk

I.1)Name and addresses

Official name: The Police and Crime Commissioner for Northumbria
Town: Newcastle
NUTS code: UKC22 Tyneside
Country: United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
Internet address(es):Main address: https://www.northumbria.police.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34072&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34072&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Replacement Forensic Case Management System

 

Reference number: 2202-2020

II.1.2)Main CPV code

48780000 System, storage and content management software package

II.1.3)Type of contract

Supplies

II.1.4)Short description:

West Yorkshire Police are seeking to procure a forensic case management system to replace the existing system in place. The solution needs to provide a more effective solution than they have at present for both traditional and digital forensics.

 

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48100000 Industry specific software package
48781000 System management software package
48800000 Information systems and servers
48810000 Information systems

II.2.3)Place of performance

NUTS code: UKE45 Wakefield
Main site or place of performance:

West Yorkshire, WF1 1DL.

 

II.2.4)Description of the procurement:

West Yorkshire Police are seeking to procure a forensic case management system to replace the existing system in place. The solution needs to provide a more effective solution than they have at present for both traditional and digital forensics.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/09/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/09/2020
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Expiry of this framework.

 

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of England and Wales
Postal address: 7 Rools Buildings, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United KingdomInternet address: http://www.judiciary.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/08/2020