Tender for Replacement HR and Payroll System

Tender for Replacement HR and Payroll System

Blackburn with Darwen Borough Council (the Council) has had in place it’s current HR and payroll solution since 2001 and currently supports approximately 3,400 employees across 4,400 jobs. The Council is looking to award a contract for the supply and implementation of an alternative solution.

UK-Blackburn: Time accounting or human resources software package

2013/S 124-212398

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Blackburn with Darwen Borough Council
Town Hall, King William Street
For the attention of: David Nursey
BB1 7DY Blackburn
UNITED KINGDOM
Telephone: +44 1254585716
E-mail: david.nursey@blackburn.gov.uk

Internet address(es):

Address of the buyer profile: www.blackburn.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The contract will be open for both members and associate members of the Association Greater Manchester Authorities (AGMA) and local authorities within the footprint of Lancashire. However bidders please note there is no guarantee any of these authorities will use the contract. The initial requirement is only for Blackburn with Darwen Borough Council.
Greater Manchester and Lancashire
North West of England
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Replacement HR and Payroll System
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKD41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Time accounting or human resources software package. Business analysis consultancy services. Systems and technical consultancy services. Software integration consultancy services. Project management consultancy services. System implementation planning services. System quality assurance planning services. Software implementation services. System and support services. Personnel and payroll services. Enterprise resource planning software package. Blackburn with Darwen Borough Council (the Council) has had in place it’s current HR and payroll solution since 2001 and currently supports approximately 3,400 employees across 4,400 jobs. The Council is looking to award a contract for the supply and implementation of an alternative solution. The Council is willing to consider both ” Best of Breed” HR & Payroll Solutions as well as Enterprise Resource Planning (ERP) Solutions.
The Council has been assessing their needs going forward and its current systems do not meet the e-solution requirments that are needed in order to meet the challenging demands of a Local Authority. We would be interested in looking at new integrated solutions with emphasis on web based Self Service functionality with real-time reporting to include Recruitment , HR administration and Consultancy, Payroll, Health and Safety and Workforce development. The system also needs to be scalable to enable additional third party contracts (Local Governmennt, NHS and Education, Private Sector) to be delivered within a segregated section of the same platform which would increase the use of the system from the initial requirement.
We are looking for a product which can provide clear evidence of value for money. During our transition to an employee/ employer self service model, we will be looking for flexibility, adaptability and transparency with support from partners. Implementation consultancy and technical support for installlation, system design and assisted build, user training, business process design, interface development and data conversion are required along with ongoing support and maintenance including regular upgrades and releases. It is a requirement for the Council to become relatively self-sufficient in the ongoing support and maintenance of the solution once it has transitioned into an operational state.
II.1.6)Common procurement vocabulary (CPV)

48450000, 72221000, 72220000, 72227000, 72224000, 72224100, 72224200, 72263000, 72250000, 79631000, 48451000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Initial 60 month contract with an option to extend for a further three x 12 month periods.
Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all offences listed in ARTICLE 45(1) OF Directive 2004/18/EC ( implemented as Regulation 23(1) of the public Contract Regulations(PCR) 2006 in the UK and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC ( see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
Afull list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#per

Candidates will be required to answer these questions as part of the qualification process. For Candidates who are registered oversees, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Articl 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the requirements detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Please see the requirements detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the requirements detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 100-171097 of 25.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contract will be open for both members and associate members of the Association of Greater Manchester Authorities (AGMA) and local authorities within the footprint of Pennine Lancashire. However bidders please note there is no guarantee any of these authorities will use the contract during the period. The initial requirement is only for Blackburn with Darwen Borough Council.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderes will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=63993503

GO Reference: GO-2013624-PRO-4901273

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Following the evaluation of tenders, Blackburn with Darwen Borough Council will incorporate a minimum of 10 calendar days standstill period: this period will commence from the point that the information required by regulation 32 of the Public Contracts Regulations 2006 (SI 2006 No 5) (“the Regulations”) on the award of the contract is communicated to all tenderers and candidates. If an appeal regarding the award of a contract has not been successfully resolved the Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the time limits set out in the Regulations. The purpose of the standstill period referred to above is to allow parties to raise any issues and if necessary apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.6.2013