Tender for Research and Development Services

Tender for Research and Development Services

DECC is looking for a contractor or contractors to: carry out a partial formula audit; and reconstruct a set of Microsoft Excel work books.

United Kingdom-London: Research and development services and related consultancy services

2015/S 215-392668

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change (DECC)
3 Whitehall Place
For the attention of: Alec Waterhouse
SW1Y 2AW London
Telephone: +44 3000685688
E-mail: alec.waterhouse@decc.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.decc.gsi.gov.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Quality Assurance and Redevelopment of UK Times Industry Input Spreadsheets.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Research and development services and related consultancy services. Research services. Research and development consultancy services. Research consultancy services. Design and execution of research and development. Market research services. Economic research services. Economic impact assessment. Spreadsheets and enhancement software package. Financial consultancy, financial transaction processing and clearing-house services. DECC is looking for a contractor or contractors to:
—carry out a partial formula audit; and,
—reconstruct a set of Microsoft Excel work books
using DECC standard model quality assurance guidance and spreadsheet template


The workbooks are known as ‘backing sheets’. They calculate a set of input parameters for eight sectors of a whole system energy model built in the TIMES software. N.B there is no requirement for the contractor to be familiar with this software.
The final output of the project will be a set of reconfigured work books that:
—are structured according to agreed best-practice, following key principles such as high levels of transparency and easy traceability;
—contain as few workbooks and worksheets as possible but no fewer;
—are well documented, with:
i) in-model documentation (N.B. high level documentation describing the structure of the model will be supplied) of each of the calculations and assumptions (with sources) in the input work books;
ii) input variables identified and referenced; and,
—include the facility for ranges for the most ‘important’ variables — for uncertainty analysis.
The existing work book structure is complex for each sector there are many interlinked work books. There are approximately 285 work books. The complexity of each sector varies.
The table below shows approximate numbers of equations in each of the sectorial models.
— Agriculture 324
— Electricity 1899
— Industry 5513
— Processes 1634
— Residential 4115
— Resources 733
— Services 2814
— Transport 6406
For background information, the full specification and further information on this project please see the ITT.
The successful bidder will need project management expertise to deliver the evaluation, in particular because a significant proportion of the core funding for this project is allocated to the financial year 2014-15. Break points will be built into the contract.

II.1.6)Common procurement vocabulary (CPV)

73000000, 73110000, 73200000, 73210000, 73300000, 79310000, 79311400, 79311410, 48990000, 66170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contract will be for 3 months until the end of March 2016, with an option to extend by the Authority for a further month.
Estimated value excluding VAT:
Range: between 240 000 and 270 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 3 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TRN 1053B/07/2015

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.12.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.12.2015 – 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2015113-PRO-7275398.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department of Energy and Climate Change (DECC)
3 Whitehall Place
SW1Y 2AW London
E-mail: alec.waterhouse@decc.gsi.gov.uk
Telephone: +44 3000685688
Internet address: www.decc.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: