Tender for Roofing Repairs and Building Engineering Services

Tender for Roofing Repairs and Building Engineering Services

The repair of parliament buildings roof with associated building engineering services.

UK-Belfast: Construction work

2013/S 095-161666

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Assembly Commission
Parliament Buildings, Ballymiscaw, Stormont Estate
For the attention of: Eamonn Lynch
BT4 3XX Belfast
UNITED KINGDOM
Telephone: +44 2890521812
E-mail: procurement@niassembly.gov.uk

Internet address(es):

General address of the contracting authority: www.niassembly.gov.uk

Further information can be obtained from: eSourcingNI
UNITED KINGDOM
Internet address: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: eSourcingNI
Internet address: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Tenders or requests to participate must be sent to: eSourcingNI
Internet address: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: UK Devolved Legislature
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The repair of parliament buildings roof with associated building engineering services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Parliament Buildings;
Ballymiscaw;
Stormont Estate;
Belfast;
BT4 3XX.
NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This Contract is for the purchase (as detailed herewith, and in the related Information Memorandum and Pre-Qualification Documentation available on request to applicants following receipt of electronic expressions of interest sent to the contact point detailed in Annex A III, and in subsequent Invitation to Tender documentation) of re-roofing works to multi-levels of four storey grade B+ listed building including waterproofing, insulation, roof lights and abutment flashings. Renewal of guard railing, access ladders and stairs. Parapet repairs. Refurbishment of rainwater goods. New roof plant will be supported on new steel dais structures. Concrete repairs to selected parts of the roof slab. Light wells maintenance works including redecoration of windows and external masonry. A steel structured mezzanine to be inserted in an open plan fourth floor room. Mechanical works including: – Replacement of external roof mounted HVAC plant with packaged air handling plant; Refurbishment of boiler plant rooms; Replacement of BEMS controls; Provision of rainwater harvesting systems; Renewables installations to include solar thermal, heat pumps and photovoltaics; Metering installations. Electrical works including: – Alterations to existing main switchgear; New sub mains distribution cabling;
General Power installations; Power and control wiring associated with new HVAC plant; Alterations to lightning protection; General, emergency and maintenance lighting; Electrical metering installations; Alterations to Fire Alarm; Alterations to CCTV installations. Works to be carried out in a live and restricted environment with minimal disruption to normal Northern Ireland Assembly business.
II.1.6)Common procurement vocabulary (CPV)

45000000 – IA15, 45260000, 45212350, 45261900, 45216114

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Re-roofing works to multi-levels of four storey grade B+ listed building including waterproofing, insulation, roof lights and abutment flashings. Renewal of guard railing, access ladders and stairs. Parapet repairs. Refurbishment of rainwater goods. New roof plant will be supported on new steel dais structures. Concrete repairs to selected parts of the roof slab. Light wells maintenance works including redecoration of windows and external masonry. A steel structured mezzanine to be inserted in an open plan fourth floor room. Mechanical works including: – Replacement of external roof mounted HVAC plant with packaged air handling plant. Refurbishment of boiler plant rooms; Replacement of BEMS controls; Provision of rainwater harvesting systems; Renewables installations to include solar thermal, heat pumps and photovoltaics; Metering installations. Electrical works including: – Alterations to existing main switchgear; New sub mains distribution cabling; General Power installations; Power and control wiring associated with new HVAC plant; Alterations to lightning protection; General, emergency and maintenance lighting; Electrical metering installations; Alterations to Fire Alarm; Alterations to CCTV installations. Works to be carried out in a live and restricted environment with minimal disruption to normal Northern Ireland Assembly business.
Estimated value excluding VAT: 4 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The successful economic operator may be required to provide a performance/insolvency bond from an A-rated bank, financial institution or insurance company registered in the UK for 10 % of the contract value. The successful economic operator may be required to provide a Parent Company Guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Pre-Qualification documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require parties to committ to joint and several liabilites in respect of the contract. Alternatively the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and or performance/insolvency bonds as applicable. Economic Operators may opt to form a consortium with another contractor in order to meet the minimium turnover referenced in Pre-Qualification documentation. If the contract is to be awarded to a consortium to form a legal entity so that each company is jointly and severally liable for the performance of any subsequent contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority successfully obtaining finance.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be provided in the Information Memorandum and Pre-Qualification documentation which will be provided to applicants following receipt of electronic expressions of interest sent to the contact point detailed in Annex A III.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be provided in the Information Memorandum and Pre-Qualification documentation which will be provided to applicants following receipt of electronic expressions of interest sent to the contact point detailed in Annex A III.
Minimum level(s) of standards possibly required: Will be provided in the Memorandum of Information and Pre-Qualification documentation. Public investment by the Northern Ireland Assembly Commission is required, inter alia, to promote sustainable economic development, maximise social returns and tackle socio-economic inequalities. The successful Economic Operator and their supply chains shall each be respectively required to adhere to core specified contractual obligations which service NIAC’s related public policy and statutory obligations in these regards (including, inter alia, s.75(1) of the NI Act 1998).
Specific contract clauses and/or award criteria shall therefore relate to sustainable economic, social, environmental and equality requirements. Demonstrable commitment to these core componential contractual requirements will be part of the Invitation to Tender stage and awarding of this contract. Further detail in the above regard is set forth in the related Memorandum of Information which will be provided to applicants following receipt of electronic expressions of interest sent to the contact point detailed in Annex A III.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be provided in the Information Memorandum and Pre-Qualification documentation which will be provided to applicants following receipt of electronic expressions of interest following receipt of electronic expressions of interest sent to the contact point detailed in Annex A III
Minimum level(s) of standards possibly required:
Will be provided in the Memorandum of Information and Pre-Qualification documentation. Public investment by the Northern Ireland Assembly Commission is required, inter alia, to promote sustainable economic development, maximise social returns and tackle socio-economic inequalities. The successful Economic Operator and their supply chains shall each be respectively required to adhere to core specified contractual obligations which serve NIAC’s related public policy and statutory obligations in these regards (including, inter alia, s.75(1) of the NI Act 1998). Specific contract clauses and/or award criteria shall therefore relate to sustainable economic, social, environmental and equality requirements. Demonstrable commitment to these core componential contractual requirements will be part of the Invitation to Tender stage and awarding of this contract. Further detail in the above regard is set forth in the related Memorandum of Information which will be provided to applicants following receipt of electronic expressions of interest sent to the contact point detailed in Annex A III.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The objective criteria for choosing the limited number of economic operators will be detailed in the Information Memorandum and Pre-Qualification Documentation which will be provided within the PQQ attachments area.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NIA-CON-027-2013
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.6.2013 – 15:00
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The cost of responding to the Pre Qualification Questionnaire and any subsequent invitation to tender will be borne by each economic operator. Until the contract is executed all discussions and correspondence will be deemed strictly subject to contract. No formal agreement shall be binding until it is duly executed by representatives of both parties. This procurement is dependent on the availability of funding for the project, which is still to be confirmed in full. Under this contract the successful Economic Operator will be required to support wider economic, social and environmental objectives. Accordingly, contract conditions will relate in particular to social economic and environmental considerations. These will be further detailed at tender stage. Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcingNI portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Justice (Northern Ireland)
Royal Courts of Justice, Chichester Street
BT13FJ Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Internet address: www.courtsni.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of Justice (Northern Ireland)
Royal Courts of Justice, Chichester Street
BT13FJ Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk

VI.5)Date of dispatch of this notice:15.5.2013