Tender for SAP SaaS Services

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service.

United Kingdom-Newport: Application service providers

2020/S 152-373749

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Wales and West Utilities Ltd
National registration number: 5046791
Postal address: Wales and West House, Spooner Close, Celtic Springs, Coedkernew
Town: Newport
NUTS code: UKL21 Monmouthshire and Newport
Postal code: NP10 8FZ
Country: United Kingdom
Contact person: Gemma Deverill
E-mail: gemma.deverill@wwutilities.co.uk
Telephone: +44 2920278952

Internet address(es):Main address: www.wwutilities.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.wwutilities.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Production, transport and distribution of gas and heat

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of SAP S4 and Other Application Services

Reference number: WWU1157

II.1.2)Main CPV code

72416000 Application service providers

II.1.3)Type of contract

Services

II.1.4)Short description:

Wales and West Utilities (WWU) is currently undertaking a major transformation programme. Underpinning this, our information technology applications and infrastructure are undergoing significant change. We have a vision to become a more agile IT organisation focused on delivering increased business value and have developed a strategy to support this vision. As part of our transformation journey we plan to issue a small number of major IT-related tenders between now and mid-2021. The objective of the first of these tenders is to procure a fully managed service (or services) to include SAP S/4 & SAP SaaS, SAP S/4 Basis services, non-SAP Applications support services, database administration services and applications project services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service,

Lot 2: SAP S/4 Basis Services – Fully Managed Service,

Lot 3: Non-SAP Applications Support Services,

Lot 4: Database Administration Services,

Lot 5: Applications Project Services.

II.2)Description

II.2.1)Title:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service

Lot No: 1

II.2.2)Additional CPV code(s)

72261000 Software support services

48000000 Software package and information systems

48517000 IT software package

72212517 IT software development services

72320000 Database services

48422000 Software package suites

48610000 Database systems

II.2.3)Place of performance

NUTS code: UKL21 Monmouthshire and Newport

II.2.4)Description of the procurement:

WWU IT is currently delivering a programme designed to deliver new business technology solutions that do not exist within our business today. To enable the programme we are building new Cloud, Digital and SAP capabilities. We will achieve this through a hybrid model, which includes the build-out of both internal capabilities and supplementary supplier agreements. This tender is composed of five lots. Potential providers may bid for one, several or all of the lots. The lots are:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service,

Lot 2: SAP S/4 Basis Services – Fully Managed Service,

Lot 3: Non-SAP Applications Support Services,

Lot 4: Database Administration Services,

Lot 5: Applications Project services.

Further details of the required services can be found in the PQQ briefing document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further information will be provided in the tender documentation

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2: SAP S/4 Basis Services – Fully Managed Service

Lot No: 2

II.2.2)Additional CPV code(s)

72261000 Software support services

48000000 Software package and information systems

48517000 IT software package

72212517 IT software development services

72320000 Database services

48422000 Software package suites

48610000 Database systems

II.2.3)Place of performance

NUTS code: UKL21 Monmouthshire and Newport

II.2.4)Description of the procurement:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service,

Lot 2: SAP S/4 Basis Services – Fully Managed Service,

Lot 3: Non-SAP Applications Support Services,

Lot 4: Database Administration Services,

Lot 5: Applications Project Services.

Further details of the required services can be found in the PQQ briefing document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further information will be provided in the tender documentation.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3: Non-SAP Applications Support Services

Lot No: 3

II.2.2)Additional CPV code(s)

72261000 Software support services

48000000 Software package and information systems

48517000 IT software package

72212517 IT software development services

72320000 Database services

48422000 Software package suites

48610000 Database systems

II.2.3)Place of performance

NUTS code: UKL21 Monmouthshire and Newport

II.2.4)Description of the procurement:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service,

Lot 2: SAP S/4 Basis Services – Fully Managed Service,

Lot 3: Non-SAP Applications Support Services,

Lot 4: Database Administration Services,

Lot 5: Applications Project Services.

Further details of the required services can be found in the PQQ briefing document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further information will be provided in the tender documentation.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4: Database Administration Services

Lot No: 4

II.2.2)Additional CPV code(s)

72261000 Software support services

48000000 Software package and information systems

48517000 IT software package

72212517 IT software development services

72320000 Database services

48422000 Software package suites

48610000 Database systems

II.2.3)Place of performance

NUTS code: UKL21 Monmouthshire and Newport

II.2.4)Description of the procurement:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service,

Lot 2: SAP S/4 Basis Services – Fully Managed Service,

Lot 3: Non-SAP Applications Support Services,

Lot 4: Database Administration Services,

Lot 5: Applications Project Services.

Further details of the required services can be found in the PQQ briefing document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further information will be provided in the tender documentation.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 5: Applications Project Services

Lot No: 5

II.2.2)Additional CPV code(s)

72261000 Software support services

48000000 Software package and information systems

48517000 IT software package

72212517 IT software development services

72320000 Database services

48422000 Software package suites

48610000 Database systems

II.2.3)Place of performance

NUTS code: UKL21 Monmouthshire and Newport

II.2.4)Description of the procurement:

Lot 1: SAP S/4 and SAP SaaS Services – Fully Managed Service,

Lot 2: SAP S/4 Basis Services – Fully Managed Service,

Lot 3: Non-SAP Applications Support Services,

Lot 4: Database Administration Services,

Lot 5: Applications Project Services.

Further details of the required services can be found in the PQQ briefing document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further information will be provided in the tender documentation.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required details will be provided in the PQQ/tender documentation. Please note this sourcing event will be run via our e-sourcing procurement portal — Bravo Solution. Suppliers are required to be registered on WWU’s Bravo portal to allow participation in this sourcing event.

Please note that the PQQ is running in tandem with the OJEU notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

If required details will be provided in the tender documentation.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

If required details will be provided in the tender documentation.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required details will be provided in the tender documentation.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required details will be provided in the tender documentation.

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2020

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

5 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

Participants wanting to participate in this sourcing activity must request access to the tender documents by e-mailing gemma.deverill@wwutilities.co.uk before the deadline of 31 August 2020 14.00.

Please include the following information in your email:

1) Full company name;

2) Main contact details (name, job title, email address, and telephone numbers).

Please note the the tender will be run via our procurement portal Bravo which requires suppliers to be registered to participate, failure to register will result in the supplier not being able to participate in the sourcing event.

Pre-qualification/tender documents will be access via our electronic sourcing portal and an email will be sent containing the link to the system.

Please note that the tender is running in tandem with the OJEU notice and the tender will close on the 7th September at 10.00.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Wales & West Utilities Ltd
Town: Newport
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/08/2020

Tender for SAP SaaS Services

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