Tender for School Age Counselling Service

This will be a counselling service delivered predominantly in schools, but also where necessary in homes and community settings.

United Kingdom-Greenock: Counselling services

2020/S 064-154355

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Inverclyde Council
Postal address: Corporate Procurement, Municipal Buildings, Clyde Square
Town: Greenock
NUTS code: UKM83
Postal code: PA15 1LX
Country: United Kingdom
E-mail: kirsty.munro@inverclyde.gov.uk
Telephone: +44 1475712364

Internet address(es):Main address: http://www.inverclyde.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00168

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Service for the Provision of a School Age Counselling Service

Reference number: CP0364/HSCP

II.1.2)Main CPV code

85312320

II.1.3)Type of contract

Services

II.1.4)Short description:

Inverclyde council on behalf of Inverclyde Health and Social Care Partnership (HSCP) and in conjunction with Inverclyde Council’s Education Service seeking a provider to deliver a new service for the provision of an early help service to promote and improve the mental health, emotional resilience and well-being of children and young people who are negatively affected or are at risk of being affected by poor mental health. This will be a counselling service delivered predominantly in schools, but also where necessary in homes and community settings, to support children and young people aged 5 to 18 years.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

85312320

85312300

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Implementation Plan / Weighting: 10 %

Quality criterion – Name: Service Delivery / Weighting: 25 %

Quality criterion – Name: Service Delivery Improvement / Weighting: 7.5 %

Quality criterion – Name: Unforeseen Events / Weighting: 3 %

Quality criterion – Name: Management & Staffing / Weighting: 5 %

Quality criterion – Name: Outcomes & Reporting / Weighting: 3.5 %

Quality criterion – Name: Community Benefits / Weighting: 3 %

Quality criterion – Name: Fair Working Practices / Weighting: 3 %

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2020

End: 31/07/2023

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a 1 year period from 1st August 2023 until 31 July 2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve one of the following:

Minimum level(s) of standards possibly required:

(a) Where the tenderers Dun & Bradstreet risk indicator is three or less, the annual contract value should also be less than 50 % of the tenderers average turnover over the preceding 2 years.

(b) Where the tenderers Dun & Bradstreet risk indicator is 2 or less, the annual contract value should also be less than 75 % of the tenderers average turnover over the preceding 2 years.

Please note the important guidance to bidders below:

Applicants are strongly advised to satisfy themselves that they meet these criteria as failure of the financial check will mean that their application will not be considered further. Applicants should also satisfy themselves that their dun and brad street ratings are correct and it is the applicant’s responsibility to raise any queries with dun and brad street if they feel a correction is required. The Council will rely on the risk rating it obtains at the time it performs the d&b financial check.

You must provide your average yearly turnover for the last 2 years.

Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted.

If you are unable to provide the turnover information required due to being exempt from submission of full audited accounts, please provide an explanation on why you are exempt in response to this question.

If you have responded that you are exempt from submitting full audited accounts, please confirm that you will be prepared to submit alternative information and documentation on your financial position should this be required at any point. This information could be required at selection or in the event that the bidder is identified as the preferred bidder.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD 4C.1.2 – Technical & Professional Ability (Services)

ESPD 4C.2 Technical & Professional Ability (Technicians & Technical Bodies)

ESPD 4C.6 – Technical & Professional (Qualifications)

Minimum level(s) of standards possibly required:

ESPD 4C.1.2 – Technical & Professional Ability (Services)

Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver a School Age Counselling Service in the past 3 years. Examples must demonstrate you have experience of delivering a contract of a similar size and nature that can be transferable into this context.

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ESPD 4C.2 Technical & Professional Ability (Technicians & Technical Bodies)

All staff appointed to the contract will be required to have an up-to-date enhanced disclosure Scotland PVG carried out at the providers cost before being able to provide these services.

a) Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications. All counselling team staff must be appropriately trained and qualified and accredited / registered by their professional/therapeutic bodies. For example, counselling staff delivering services are accredited with COSCA (Counselling and Psychotherapy in Scotland) or BACP (British

Association for Counselling and Psychotherapy).

b) The service provider should conform to agreed professional standards, such as those provided by COSCA and BACP, NMC and current best practice for school-based counselling, specifically in respect of counsellor’s qualifications, supervision policy, child protection policies and continuous professional development and learning.

References may be sought as part of the procurement process.

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ESPD 4C.6 – technical & professional (qualifications)

All counselling team staff must be appropriately trained and qualified and accredited by their professional/therapeutic bodies.

70 % of the counselling team must be counselling staff delivering services and be accredited with COSCA (Counselling and Psychotherapy in Scotland) or BACP (British Association for Counselling and Psychotherapy). The remaining 30 % of the counselling team workforce require a Professional

Qualification and Registration with a Professional Body and desired experience ie Registered Mental health nurse Registered with NMC and skilled with appropriate interventions, or PMHCW, or recognised professional qualification such as Masters in Psychological therapies for children and Young people ie Child and Adolescent Therapist position. The clinical lead must have the supervision element of the qualification/capacity and experience to fulfil this requirement for the staff employed above(ie NES supervision training).

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III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/04/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 25/08/2020

IV.2.7)Conditions for opening of tenders

Date: 27/04/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

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Insurance (ESPD 4B):

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance as indicated below:

Employer’s (Compulsory) Liability Insurance = GBP 5 million

Public Liability = GBP 10 million including an indemnity against abuse claims with no inner limit.

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ESPD 4C Subcontractors

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

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ESPD 4D Quality Management Procedures

The bidder must hold a UKAs (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) OR hold the information contained in the buyer attachment area in PCS-T (file name ‘Contract Notice Additional Information’).

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Health & Safety

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum OR hold the information contained in the buyer attachment area in PCS-T (file name ‘Contract Notice Additional Information’) ESPD Health & Safety.

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The bidder must hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate OR hold the information contained in the buyer attachment area in PCS-T (file name ‘Contract Notice Additional Information’).

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Technical Envelope 2.4 Part A: Child Protection Policy

The bidder must have a documented Child Protection Policy that fully meets the Protection of The Children (Scotland) Act 1995, the Children’s Hearings (Scotland) Act 2011 and Children and Young People (S) Act 2014 and the guidance in Protecting Children and Young People: The Charter (Scottish Executive, 2004).

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Technical Envelope 2.5 Part A: Complaints Procedure

The bidder must comply with Inverclyde Council`s Complaints Handling Procedure.

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Technical Envelope 2.6 Part A: Data Protection, Data Retention and Secure Destruction

The bidder must demonstrate appropriate compliance with the Data Protection Laws for Data Protection, Data Retention and Secure Destruction by providing a copy of their Policy/Policies.

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It will also be a condition of contract that Tenderers comply with Inverclyde Council`s General Conditions of Contract, Special Conditions of Contract, Specification & Appendices, Contract Information for Tenderers and enter into a Data Sharing Agreement with Inverclyde Council.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15215. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders should set out the community benefits they will bring to the Inverclyde area in the event of a successful tender. This may include but not limited to; contributions to education (e.g. promoting mental health as a career path, vocational places, training places within your organisation or coaching/mentoring for staff and school children), supply chain initiatives for local SME’s; environmental initiatives; resources for community initiatives and targeted recruitment and training.

(SC Ref:611708)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Greenock Sheriff Court and Justice of the Peace Court
Postal address: Sheriff Court House, 1 Nelson Street
Town: Greenock
Postal code: PA15 1TR
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/03/2020