Tender for Security Access and ID Card System

Tender for Security Access and ID Card System

This tender relates to the introduction of a single card system into Northampton General Hospital NHS Trust which has the primary objective of consolidating the current three points of swipe card issue, replacing the current swipe card, replacing the existing keypad door access controls within the Trust.

United Kingdom-Northampton: Surveillance and security systems and devices

2013/S 156-272710

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northampton General Hospital NHS Trust
Contact point(s): Purchasing and Supply
For the attention of: Daryl Read
NN1 5BD Northampton
Telephone: +44 1604523922
E-mail: daryl.read@ngh.nhs.uk
Fax: +44 1604545717

Internet address(es):

Address of the buyer profile: www.supplying2nhs.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Security Access and ID Card System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Main place of performance: Northampton General Hospital NHS Trust (NGH).
Kettering General Hospital NHS Foundation Trust and Bedford Hospital, plus any other NHS bodies in England, subject to the approval of NGH, including but not limited to Acute Trusts, Foundation Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, Social Enterprises, NHS Collaborative Procurement Hubs, GP Practices, Primary Care Commissioners, Department of Health, Public Health England and Local Authorities (where Local Authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health). Full listings of these bodies can be found at:
Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx.

Primary Care Trusts: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx.

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx.

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx.

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx.

Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx.

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx.

Other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx.

Arms Length Bodies http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm.

The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/

And any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS), and/or,
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local Authorities: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This tender relates to the introduction of a single card system into Northampton General Hospital NHS Trust which has the primary objective of consolidating the current three points of swipe card issue, replacing the current swipe card, replacing the existing keypad door access controls within the Trust and replacing existing car park barrier readers.
The contract term is expected to be 5 years fixed with a 2 year option to extend.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Trust will be looking at an initial capital investment, with an ongoing annual revenue expenditure providing support, service and maintenance and future innovations, we would not expect the total estimated value to exceed £300,000 GBP over the set contract period.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 12
Objective criteria for choosing the limited number of candidates: Weighted selection criteria set out in Pre-Qualification Questionnaire which will be published on www.supplying2nhs.com following the expressions of interest.

We will be looking at shortlisting to a minimum of 3 bidders to take through to the Invitation to Tender stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.9.2013 – 08:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Contract award to run for an initial term of 60 months as per II.2.3) above in accordance with the terms of the contract.
A Memorandum of Information will be issued after the expression of interest closes, you will need to visit www.supplying2nhs.com and register as a supplier to express an interest. If you have any problems, please contact Daryl Read on +441604523922 or daryl.read@ngh.nhs.uk

All of the information and/or documents for this opportunity will be available at www.supplying2nhs.com once the EOI closes.

You must register on this site to respond – if you are already registered, you will not need to register again,simply use your existing user name and password.
Once logged in you will need to search for opportunities under Northampton General – the contract reference forthis opportunity is DNWC-9ADHAM. Please ensure you following any instruction provided to you here.
It is hoped that the Pre-Qualification Questionnaire will be available for download w/c 16 Sept 2013. If this is the case, the deadline for submitting your PQQ response will be approx 3 weeks later. Please ensure you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have asked to upload documents.
If you are experiencing technical difficulties, please contact support@due-north.com.

The Trust shall not be required to accept any offer and may cancel the tender process at any time, to evaluatesuitability, interested providers, when responding to this notice are requested to provide information whichdemonstrates their ability to comply with the award criteria. Failure to do so may result in requests beingrejected. This may require interested providers to supply further information by way of written submission,presentation, reference visits/inquiries and/or attend interview(s), the Trust reserves the right to disqualify anyinterested provider who provides information which is untrue or incorrect, or who does not supply informationwhen requested, interested bidders shall bear their own costs in taking part in this tender, and the Trust shallhave no liability to any interested bidder for such costs (including wasted bid costs, should the process bealtered, rewound or terminated), that all requests to participate / expressions of interest, and any subsequenttender submissions, are to besubmitted in English and in accordance with the instructions for submission underthe MOI, PQQ and/or ITPD (as may be the case).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: