Tender for Security and Concierge Services
Provision of a key holding service, acting as principle point of contact to deal with call-outs and responses on behalf of the Councils.
United Kingdom-Clowne: Security services
2016/S 118-210851
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Bolsover District Council
The Arc, High Street, Derbyshire
S43 4JY Clowne
United Kingdom
Internet address(es):
Address of the buyer profile: https://in-tendhost.co.uk/noecpc/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Bolsover and North East Districts.
NUTS code UKF1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This commission includes, in summary:
— Provision of a key holding service, acting as principle point of contact to deal with call-outs and responses on behalf of the Councils;
— Provision of CCTV monitoring ‘out of hours’, acting as principle point of contact for any alarm activation and/or call out;
— Provide a meet-and-greet concierge / reception service, including being front of house;
— Provide a secure mail handling service;
— Meeting / conference room management;
— Undertake security duties in relation to the safe and secure running of each site;
— Undertake fire safety duties in relation to the safe and secure running of each site;
— Manage the key holding / access requirements on-site;
— Identifying and reporting maintenance issues, and controlling access to unsafe areas;
— Adverse weather conditions may necessitate additional duties to be undertaken;
— Any additional concierge duties which may arise from time to time;
— Annual maintenance programme for the CCTV system as well as a repairs service.
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register — Enter your correct business and user details — Note: your username will be the email address you have entered — You will also then shortly receive an email confirmation.
2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop-down options.
3. Express Interest in the tender you are interested in — Select ‘Express Interest’ within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
4. Responding to the tender — There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab) — Note the deadline for completion, then follow the on-screen instructions to complete and submit your response — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.
The standards and criteria are available in the PQQ/ITT documents available as indicated above.
II.1.6)Common procurement vocabulary (CPV)
79710000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: 1. Grounds for mandatory exclusion Pass or Fail;
2. Grounds for discretionary exclusion — Part 1 Pass or Fail;
3. Grounds for discretionary exclusion — Part 2 Pass or Fail;
4. Economic and Financial Standing Pass or Fail:
A credit safe report will be undertaken by the Trust. A credit safe report which has a minimum risk score of 30 will score 1 and pass. Anything less than 30 will score 0 and fail. Turnover must also equate to no less than twice the annual equivalent contract value to pass;
5. Technical and Professional Ability:
Will be scored based on the following criteria:
Relevant Experience demonstrated through each contract example (3 Required):
Example 1* Maximum Marks 5;
Example 2 Maximum Marks 5;
Example 3 Maximum Marks 5;
Total Maximum Marks 15.
*This example must be a local authority contract example.
50 %.
7A. Project specific questions to assess Technical and Professional Ability:
Scored based on the following criteria.
7.1. SIA or equivalent approved:
Maximum Marks 5 20 %.
7.2. BSIA or equivalent approved:
Maximum Marks 5 10 %.
7.3. Range of Security Services:
Maximum Marks 5 20 %.
7B. Insurance Pass or Fail;
7C. Compliance with equality legislation Pass or Fail;
7D. Environmental Management Pass or Fail;
7E. Health and Safety Pass or Fail;
7F. Data Protection Pass or Fail.
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
Bolsover District Council
The Arc, High Street, Derbyshire
S43 4JY Clowne
United Kingdom
VI.5)Date of dispatch of this notice:
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