Tender for Security System Maintenance

Tender for Security System Maintenance

Fire fighting equipment, Fire alarm systems, Smoke alarms, Intruder alarms, Communal TV aerials,
Door entry systems, Communal entry doors.

UK-Derby: repair and maintenance services of firefighting equipment

2012/S 196-322485

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby Homes Ltd
Cardinal Square, South Point, 10 Nottingham Road
For the attention of: Robert Hunter
DE1 3QT Derby
UNITED KINGDOM
Telephone: +44 1332888777
E-mail: robert.hunter@derbyhomes.org

Internet address(es):

General address of the contracting authority: http://www.derbyhomes.org/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0095

Further information can be obtained from: Derby Homes Ltd
Cardinal Square, South Point, 10 Nottingham Road
For the attention of: Robert Hunter
DE1 3QT Derby
UNITED KINGDOM
Telephone: +44 1332888777
E-mail: robert.hunter@derbyhomes.org
Internet address: http://www.derbyhomes.org/procurement/tb1311—–security-system-maintenance—pre-qualification-questionnaire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby Homes Ltd
Cardinal Square, South Point, 10 Nottingham Road
For the attention of: Robert Hunter
DE1 3QT Derby
UNITED KINGDOM
Telephone: +44 1332888777
E-mail: robert.hunter@derbyhomes.org
Internet address: http://www.derbyhomes.org/procurement/tb1311—–security-system-maintenance—pre-qualification-questionnaire

Tenders or requests to participate must be sent to: Derby Homes Ltd
Cardinal Square, South Point, 10 Nottingham Road
For the attention of: Robert Hunter
DE1 3QT Derby
UNITED KINGDOM
Telephone: +44 1332888777
E-mail: robert.hunter@derbyhomes.org
Internet address: http://www.derbyhomes.org/procurement/tb1311—–security-system-maintenance—pre-qualification-questionnaire

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Security System Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This Contract covers various aspect of maintenance, servicing, installation and renewal for:
Fire fighting equipment,
Fire alarm systems,
Smoke alarms,
Intruder alarms,
Communal TV aerials,
Door entry systems,
Communal entry doors,
Car park barriers,
Emergency call equipment,
CCTV cameras,
Welfare adaption,
Hearing aid loops.
Other support equipment.
II.1.6)Common procurement vocabulary (CPV)

50413200, 45312100, 31625200, 31625300, 32234000, 45421100, 32324400, 34928110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This Contract covers the following aspect within domestic properties.
Maintenance, servicing and renewal of fire fighting equipment.
Maintenance, servicing and renewal of fire alarm systems.
Maintenance, servicing, installation and replacement of smoke alarms.
Maintenance, installation and removal of intruder alarms.
Maintenance and replacement of communal TV aerials.
Maintenance, installation and replacement of door entry systems.
Maintenance and servicing of communal entry doors.
Maintenance and installation of car park barriers.
Maintenance, installation and removal of emergency call equipment.
Maintenance, installation and re-location of CCTV cameras and equipment.
Maintenance, installation and removal of equipment relating to welfare adaption.
Maintenance, installation and removal of hearing aid loops and other support equipment.
Works will be issued on a responsive and planned basis around the City of Derby and will encompass domestic properties, offices and public buildings. An emergency out of hours cover also forms part of this Contract.
Estimated value excluding VAT:
Range: between 1 425 000 and 3 300 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract is for 36 months with an option to extend for a further 24 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As described in the Pre-Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly Interim Payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability will be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: For fire alarm installations – BAFE registration.
For electrical installations – NICEIC registration.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As described in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TB1311
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.11.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This contract will be re-advertised within 36 months or, if the option to extend is taken, within 60 months of the award date.
VI.2)Information about European Union funds
VI.3)Additional information

The Pre-Qualification Questionnaire can be downloaded directly from http://www.derbyhomes.org/procurement/tb1311—–security-system-maintenance—pre-qualification-questionnaire.

The Pre-Qualifiaction Questionnaire document provides details of return criteria, address for return and instruction on completing the document.
(MT Ref:93859).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby Homes Ltd will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contract details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for agreed parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.10.2012