Tender for Server Hardware and Consultancy

Tender for Server Hardware and Consultancy

The servers predominantly run Microsoft operating systems, however, a number of mission critical servers run Oracle on Red Hat Linux. This tender covers the supply of HP hardware (or equipment with equivalent performance) and associated consultancy services, commencing 1st JULY 2013.

UK-Liverpool: Network servers

2013/S 084-142143

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Liverpool John Moores University
Finance, Kingsway House, Hatton Garden
For the attention of: Shaun McDonald – Procurement Officer
L3 2AJ Liverpool
UNITED KINGDOM
Telephone: +44 1519046495
E-mail: s.p.mcdonald@ljmu.ac.uk

Internet address(es):

General address of the contracting authority: www.ljmu.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Server Hardware and Consultancy
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Liverpool John Moores University
NUTS code UKD52

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Information Technology Services (ITS) run the centralised computer network on behalf of LJMU. ITS supports all aspects of University computing for staff and students including personal file stores, Email, finance system, student records system, etc.
Servers are split across 5 sites within a 10-mile radius of Liverpool city centre. The existing server infrastructure is based on HP hardware. There are approximately 200 physical servers (blade and non-blade), 240 virtual servers hosted on both VMWare and HyperV platforms, 4 EVA SANs and 2 tape libraries currently being utilized.
The servers predominantly run Microsoft operating systems, however, a number of mission critical servers run Oracle on Red Hat Linux.
This tender covers the supply of HP hardware (or equipment with equivalent performance) and associated consultancy services, commencing 1st JULY 2013.
LJMU is looking to enter into an agreement for 4 years, subject to satisfactory annual performance and review. There is a reasonable expectation that expenditure on the contract will likely be upwards of £250,000 per annum (£1,000,000+ over contract term). Annual review will be subject to a mutually agreed Service Level Agreement (SLA).
The hardware supplied will typically be HP ProLiant servers (or equipment with equivalent performance) and ancillary equipment. The consultancy required will typically be based around the existing HP hardware installation and any subsequent upgrades and support e.g. EVA continuous access installation.
There may also be a requirement for other forms of consultancy e.g. Red Hat and VMWare.
II.1.6)Common procurement vocabulary (CPV)

48821000, 72100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Server hardware and associated consultancy to be provided as requested by Liverpool John Moores University (LJMU) upon receipt of official purchase orderhs, during the contract period. Estimated contract value approx £250,000 per annum.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.7.2013. Completion 30.6.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms are 30 days from the date of a correctly issued invoice for the Hardware and associatede consultancy provided, as specified on the the individual LJMU Purchase Order issued to the supplier.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Proof of relevant recent experience and capacity with similar clients during the last 3 years, as identified in the tender documents
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Published accounts for the last three audited years
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Proof of the supplier’s technical capability, pre sales support, post sales support and added value services as identified in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LJMU 13/10 Server Hardware and Consultancy
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2012/S 66-107740 of 4.4.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 10.6.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: LJMU Procurement staff

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All requests for tender documents must be made by e-mail to s.p.mcdonald@ljmu.ac.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.4.2013