Tender for Service and Repair of Stairlifts

Tender for Service and Repair of Stairlifts

Service, Repair of Stairlifts, Vertical Lifts (Internal and External) and Fixed Track Ceiling Hoists.

United Kingdom-Crumlin: Stairlifts

2013/S 139-241951

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Cherry Tree House, Carlton Drive, Pen-Y-Fan Ind. Estate
Contact point(s): Caerphilly Homes
For the attention of: Mr Phil Price
NP11 4EA Crumlin
UNITED KINGDOM
Telephone: +44 8441443863067
E-mail: pricep@caerphilly.gov.uk

Internet address(es):

General address of the contracting authority: http://www.caerphilly.gov.uk

Address of the buyer profile: http://www.caerphilly.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Caerphilly County Borough Council
Penallta House, Tredomen Park,, Nelson Road, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Head of Procurement
CF82 7SF Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: lucasej@caerphilly.gov.uk
Internet address: http://www.caerphilly.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Service, Repair of Stairlifts, Vertical Lifts (Internal and External) and Fixed Track Ceiling Hoists
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Within the administrative boundaries of Caerphilly County Borough Council
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 450 000 GBP

II.1.5)Short description of the contract or purchase(s)

Caerphilly County Borough Council requires a qualified and experienced provider to deliver a maintenance and repair service of stairlifts, vertical lifts (internal & external) and fixed track ceiling hoists (including the installation of replacement equipment) across the administrative area of the Council. The Council is responsible for approximately 309 stairlifts, 11 vertical lifts and 89 fixed track hoists within the Council’s administrative area and requires a service engineer to provide the service to ensure the most minimal disruption to the vulnerable people that rely heavily on the equipment. The Council received approximately 350 requests to attend to stairlifts, approximately 79 requests to attend to fixed track hoists and approximately 10 requests to attend to vertical lifts during a twelve month period from April 2012 to March 2013.
Note to register an interest in the arangement please email pricep@caerphilly.gov.uk no later than 23rd July 2013. Expressions of interest recieved after the deadline will not be considered.

The tender will be a two stage process and bidders must pass stage 1 compliance and quality before their priced submission will be considered in the second stage commercial assessment which will be evaluated as lowest price.
Expressions of interest / Requests to participate must be sent to the following email address: pricep@caerphilly.gov.uk to arrive no later than 23/08/2013. Tender submissions must be sent to the Head of procurement to arrive no later than 09/09/2013 An address label will be issued with the tender document.

II.1.6)Common procurement vocabulary (CPV)

44115600, 42416300, 42416100, 50750000, 42419510, 42416110, 45313100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated expenditure for the service is approximately 450,000 GBP. This is an indicative figure and no guarantee is given on the value of the arrangement or that the arrangement is awarded. The arrangement will be set for a period of three years with an option to extend for a further period of up to twelve months.
Estimated value excluding VAT: 450 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework has an option to extend for a further period of up to twelve months
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.2.2014. Completion 31.1.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met:
Any economic operator may be excluded from participation in a contract if it:
(a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:
As stated in the tender documents
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met:
As stated in the tender documents
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
As stated in the tender documents
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCBC/BM048/13/PP
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.8.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 10.9.2013 – 12:00
Place:

Caerphilly Procurement Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Within three years
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:462).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.7.2013