Tender for Servicing and Maintenance of Fire Systems

Thurrock Council wishes to appoint experienced service provider(s) for the servicing and maintenance of fire systems and fire protection devices ensuring compliance with all relevant industry, manufacturer requirements and safety standards.

United Kingdom-Grays: Security, fire-fighting, police and defence equipment

2015/S 087-157456

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thurrock Council
Procurement Services, Civic Offices, New Road, Thurrock
Contact point(s): Procurement Services
RM17 6SL Grays
UNITED KINGDOM
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk

Internet address(es):

General address of the contracting authority: www.thurrock.gov.uk

Address of the buyer profile: http://thurrock.g2b.info

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Servicing and Maintenance of Fire Systems and Fire Protection Devices.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Security, fire-fighting, police and defence equipment. Lighting equipment and electric lamps. Emergency lighting equipment. Electrical equipment and apparatus. Burglar and fire alarms. Firefighting materials. Fire extinguishers. Fire suppression system. Fire blankets. Fire hydrants. Fire-alarm system installation work. Installation services of fire protection equipment. Thurrock Council wishes to appoint experienced service provider(s) for the servicing and maintenance of fire systems and fire protection devices ensuring compliance with all relevant industry, manufacturer requirements and safety standards. Thurrock Council has a housing stock of over 11 000 properties; the resulting contract will cover the general needs housing, sheltered and supported housing owned by the Council, which includes dwellings of various types consisting of: flats, maisonettes, tower blocks and sheltered housing schemes. The Council also reserve the right to extend the contract to include corporate buildings owned or managed by the Council.
The opportunity has been divided into 3 lots as follows:
— Lot 1 — Fire Alarms and Emergency Lighting;
— Lot 2 — Fire Protection Devices;
— Lot 3 — Fire Alarms, Emergency Lighting and Fire Protection Devices.
The procurement has been structured into three lots to allow the Council to identify which solution offers best value for money; the Council reserve the right to award against Lots 1 and 2 or Lot 3.
The successful service provider will be required to provide the following services for fire alarms and emergency lighting;
— testing and inspection programme;
— repairs identified following inspection; and
— installation of component parts/new fire alarms and/or emergency lighting (if required).
The successful service provider will be required to provide the following services for fire protection devices:
— servicing/inspection and repairs of fire hydrants, fire extinguishers, automatic water sprinkler systems in bin sheds and dry riser system;
— safety checks and replacement (if required) of fire blankets; and
— validation of current asset register and on-going record keeping including current inspections, next inspections and ‘extended service’ inspections etc., this information will remain the property of the Council.
The Contract will be let on an initial 3 year term with the option in year 3 to extend for a further 2 years in any combination.

Please see Thurrock Council’s website at www.thurrock.gov.uk for further details about the Council.

II.1.6)Common procurement vocabulary (CPV)

35000000, 31500000, 31518200, 31600000, 31625000, 35111200, 35111300, 35111500, 39525400, 44482200, 45312100, 51700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The minimum value is based upon an initial contract term of 3 years for housing stock only and the maximum value is based upon a 5 year contract for housing stock and corporate buildings.
Estimated value excluding VAT:
Range: between 316 500 and 825 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — Fire Alarms and Emergency Lighting

1)Short description

2)Common procurement vocabulary (CPV)

35000000, 35111200, 35111500, 45312100, 51700000, 31500000, 31518200, 31600000, 31625000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 2Lot title: Fire Protection Devices

1)Short description

The successful service provider will be required to provide the following services for fire protection devices:
— servicing/inspection and repairs of fire hydrants, fire extinguishers, automatic water sprinkler systems in bin sheds and dry riser system;
— safety checks and replacement (if required) of fire blankets; and
— validation of current asset register and on-going record keeping including current inspections, next inspections
and ‘extended service’ inspections etc., this information will remain the property of the Council.
Full details of the requirements will be included within the Invitation to Tender documentation.

2)Common procurement vocabulary (CPV)

35000000, 35111200, 35111300, 35111500, 39525400, 44482200, 51700000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 3Lot title: Lot 3 — Fire Alarms, Emergency Lighting and Fire Protection Devices

1)Short description

The successful service provider will be required to provide the following services for fire alarms and emergency lighting:
— testing and inspection programme;
— repairs identified following inspection; and
— installation of component parts/new fire alarms and/or emergency lighting (if required).
The successful service provider will be required to provide the following services for fire protection devices;
— servicing/inspection and repairs of fire hydrants, fire extinguishers, automatic water sprinkler systems in bin sheds and dry riser system;
— safety checks and replacement (if required) of fire blankets; and
— validation of current asset register and on-going record keeping including current inspections, next inspections
and ‘extended service’ inspections etc., this information will remain the property of the Council.
Full details of the requirements will be included within the Invitation to Tender documentation.

2)Common procurement vocabulary (CPV)

31500000, 31518200, 35000000, 31600000, 31625000, 35111200, 35111300, 35111500, 39525400, 44482200, 45312100, 51700000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bonds, warranties, deposits and/or parent company guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements will be set out in the Contract documentation and the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to provide an undertaking that each company shall be jointly and severally responsible for the due performance of the contract entered into with Thurrock Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 57, Public Contracts Regulations 2015 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Thurrock Council to establish that the aforementioned criteria do not apply to them.
The successful operators will be required to actively participate in working collaboratively with each other to promote continuous improvement and in the achievement of social, employment and environmental policy objectives. Accordingly, contract performance conditions may be included in the contract documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set-out in Articles 57 to 58 of Directive 2014/24/EU and Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the Invitation to Tender.
The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set-out in Articles 57 to 58 of Directive 2014/24/EU and Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the Invitation to Tender.
The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.
Minimum level(s) of standards possibly required:
Please refer to the Invitation to Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/2015/969

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.5.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.6.2015 – 12:01

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Public Services (Social Value) Act 2012 (‘the Act’) imposes a duty upon the Council where the European procurement regulations apply to the contract in question to consider, at pre-procurement stage:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the Councils area; and
(b) how, in conducting the process of the procurement, it might act with a view to securing that improvement. The Act applies to services contracts and to mixed contracts where the services part has the greater value.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Thurrock:-Security%2C-fire-fighting%2C-police-and-defence-equipment./4J9WYH8VPH

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/4J9WYH8VPH

GO Reference: GO-201551-PRO-6565782.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Thurrock Council
Procurement Services, Civic Offices, New Road
RM17 6SL Thurrock
UNITED KINGDOM
E-mail: procurement@thurrock.gov.uk
Telephone: +44 1375652207
Internet address: www.thurrock.gov.uk

Body responsible for mediation procedures

Thurrock Council
Procurement Services, Civic Offices, New Road
RM17 6SL Thurrock
UNITED KINGDOM
E-mail: procurement@thurrock.gov.uk
Telephone: +44 1375652207
Internet address: www.thurrock.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Thurrock Council
Procurement Services, Civic Offices, New Road
RM17 6SL Thurrock
UNITED KINGDOM
E-mail: procurement@thurrock.gov.uk
Telephone: +44 1375652207
Internet address: www.thurrock.gov.uk

VI.5)Date of dispatch of this notice:

1.5.2015