Tender for Shared Lives Services across Conwy and Denbighshire

Tender for Shared Lives Services across Conwy and Denbighshire

To deliver Shared Lives Services across the counties of Conwy and Denbighshire applicable for individuals with a varied range of needs.

United Kingdom-Conwy: Social work and related services

2019/S 235-576092

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
NUTS code: UKL13
Postal code: LL32 8DU
Country: United Kingdom
Contact person: Anita Williams
E-mail: anita.williams@conwy.gov.uk
Telephone: +44 1492574000
Internet address(es):Main address: http://www.conwy.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.1)Name and addresses

Official name: Denbighshire County Council
Postal address: Wynnstay Road
Town: Ruthin
NUTS code: UKL13
Postal code: LL15 1YN
Country: United Kingdom
E-mail: procurement@denbighshire.gov.uk
Telephone: +44 1824712612Internet address(es):Main address: www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.2)Information about joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

Conwy and Denbighshire County Council


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Shared Lives Services across Conwy and Denbighshire

Reference number: SL/C&D/2019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Conwy in collaboration with Denbighshire County Council wishes to appoint a suitable, qualified and experienced service provider to deliver Shared Lives Services across the counties of Conwy and Denbighshire applicable for individuals with a varied range of needs. The successful service provider will be required to work in partnership with both Councils to further develop the Shared Lives Service across the 2 counties and promote independent living. The contract awarded will be for a duration of 7 years with an option to extend further for a 3-year period. Intentions are to commence the contract immediately in the new financial year 2020/21 with a date to be further agreed, subject to successful completion of the tender exercise.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL13
Main site or place of performance:

Across Conwy and Denbighshire.

II.2.4)Description of the procurement:

The procurement relates to the provision of shared Lives Services offering a valuable alternative and highly flexible form of accommodation in the local community and/or care or support within and outside of the shared lives carer’s home. The Shared Lives Service includes provision of long term (previously known as adult placements) and short term placements (short breaks)and day time support in the Shared Lives Carers’ home. Conwy County Borough Council holds a current contract for a Shared Lives Service with an independent organisation which expires on the 31.3.2020. Within Denbighshire, this service is currently delivered by in-house services and is planned to be externalised under the joint contract with Conwy.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a period of 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Requirement to be registered (or in the process of registration) under RISCA, as further detailed in the procurement documents.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/01/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/01/2020
Local time: 09:00

Conwy County Borough Council

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=97863

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

The provider will contribute to achieving 1 or more of the following outcomes (to be further concluded following completion of the tender):

— creating skills and opportunities (apprenticeship or job training),

— creating employment opportunities,

— encouraging community engagement,

— encouraging volunteering (where appropriate).

(WA Ref:97863)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
Postal code: LL32 8DU
Country: United Kingdom
Telephone: +44 1492574000Internet address: http://www.conwy.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: