Tender for Ship Chartering Services

Tender for Ship Chartering Services

To charter two Shallow Draft Anchor Handling Tugs to cover the full range of marine service duties.

United Kingdom-Bristol: Ship chartering services

2020/S 153-376095

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Ships, Other
Postal address: Defence Equipment and Support, Ash 2B # 3212, Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Alison Lyne
E-mail: desshipscomrcl-Salmo-multiuser@mod.gov.uk
Telephone: +44 7971366602

Internet address(es):

General address of the contracting authority/entity: www.bipsolutions.com

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

S&MOCB/3369 — Falkland Island Marine Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance: Not specified/other.

NUTS code 00 Not specified

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Ship chartering services. The Salvage and Marine Operations Team, part of UK MOD, seek to place a contract on behalf of Commander British Forces South Atlantic Islands (CBFSAI) to charter two Shallow Draft Anchor Handling Tugs (AHT), to cover the full range of marine service duties to be carried out in the Falkland Islands (FI) and an additional vessel or barge able to undertake coastal supply, heavy mooring tasks, heavy lifting and other general duties. The duration of the Contract will be three years plus two separate option years.
Crew provided to man these vessels must have passed a criminal reference check, counter terrorist check (CTC) and meet a baseline personnel security standard (BPSS) or provide evidence of already holding SC/DV clearance.
A bidders conference will be held at tender stage.
The contract will be drafted from Baltic International Maritime Council (BIMCO) supply time 2017 terms in conjunction with MOD Standard contracting terms.
TUPE may apply to this requirement.

II.1.6)Common procurement vocabulary (CPV)

63726400 Ship chartering services

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Charter of two Shallow Draft Anchor Handling Tugs (AHT) and crew to cover the full range of marine service duties to be carried out in the Falkland Islands (FI) and an additional vessel or barge able to undertake coastal supply, heavy mooring tasks, heavy lifting and other general duties. The duration of the contract will be 3 years plus two separate option years. Harbour tug duties include push pull ops, personnel transfer and assisting in ship movements, coastal supply duties include movement of cargo to coastal locations, outlying islands and military outstations, crew provided to man these vessels must have passed a criminal reference check, counter terrorist check (CTC) and meet a baseline personnel security standard (BPSS) or provide evidence of already holding SC/DV clearance. Use of the UK Airbridge by crew will require a UK Visa.
The vessels and the providing shipping company including owner/operators/managers are to be United Kingdom (UK), Crown Dependency, British Overseas Territory or European Union (EU) flagged and based.
The vessels flag state must be a country identified as being on the Paris MoU white list for current flag performance
An bidders conference will be held at tender stage.
The contract will be drafted from Baltic International Maritime Council (BIMCO) supply time 2017 terms in conjunction with MOD standard contracting terms.
TUPE may apply to this requirement.
Estimated value excluding VAT: 24 093 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Quantity 2 single option years.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to ask for an Indemnity, guarantee or Bank Bond if the required standard for economical and financial standing is not met.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The estimated annual contract value is GBP 24 093 million. If the estimated annual contract value is greater than 40% of the supplier’s turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include:
1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2) stating whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise crew provided to man the charter vessels must have passed a criminal reference check, counter terrorist check (CTC) and meet a baseline personnel security standard (BPSS) or provide evidence of already holding SC/DV clearance. Crew using the UK Airbridge Flights will require a UK Visa.
TUPE considerations may apply.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 31.10.2021
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39 (2) may be excluded from being selected to bid at the discretion of the authority.
A statement of good standing will be required.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: A DPQQ is carried out to ensure suppliers taken through to to tender stage have the necessary capability.
The minimum number will allow effective competition.
The maximum number will be a manageable number of tenders to evaluate with the resource available.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

S&MOCB/3369 – Falkland Island Marine Services

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2019/S 198-481215 of 18.11.2019

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2020 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Electronic Trading
A3 of 3
Version 4.1 dated 1 February 2020
Source: the Commercial Toolkit
Available via: http://aof.uwh.diif.r.mil.uk or https://www.gov.uk/guidance/knowledge-in-defence-kid

Section
Guidance

Potential suppliers must note the mandatory requirement for electronic trading using the contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

The Cyber level of this requirement is ‘Low’. A Cyber assessment will be carried out at tender stage.

Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: 27G2D3S29R.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ’s) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

Go reference: GO-202085-DCB-16917265

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Ships, Other
Town: Bristol
Country: United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2020