Tender for Shredding of Confidential Waste Services

Tender for Shredding of Confidential Waste Services

Buy for Good CIC.

UK-Birmingham: paper collecting services

2012/S 186-305979

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Buy for Good CIC
c/o Birmingham Chamber of Commerce, 75 Harborne Road
For the attention of: Corporate Procurement Services
B15 3DH Birmingham
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Community Interest Company
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

F0223 – Shredding of Confidential Waste Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: West Midlands (England) Birmingham.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 700 000 and 7 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

On-site and offsite shredding of confidential waste services to include other confidential products / materials e.g. CDs / DVDs/ Magnetic Media.
Buy for Good Community Interest Company in collaboration with Birmingham City Council and other West Midlands Authorities and Public Bodies (and any of their statutory successors and organisations created as a result of re-organisation or organisational changes) will be acting as a Central Purchasing Body (CPB) in tendering this requirement. The Buy for Good Procurement Consortium is a social enterprise awarding purchasing agreements for use by the public sector, third sector and potentially private sector organisations.
BCC will be using its e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register with in-tend please either email us at cps@birmingham.gov.uk or call +44 1214648000. If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal:-. https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the tender documentation. Requests to participate must be by way of completion and return of the tender documentation no later than 12:00 (GMT) on 12.12.2012 using the Supplier Portal. For more information contact Nel Atkinson, Category Officer, tel. +44 1213030032 or email nel.atkinson@birmingham.gov.uk.

II.1.6)Common procurement vocabulary (CPV)

90511400, 90510000, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The value of 600 000 £ is the estimated minimum potential value based on known values. The participation of the wider public sector cannot be guaranteed.
Estimated value excluding VAT:
Range: between 700 000 and 7 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The option to exend for 12 months. The total estimated value in Section II.I.4 includes the option to extend period.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
No special legal form is required but in the case of group bidders the authority requires that a prime service provider assumes primary liability for the group and that each organisation in the group accepts joint and several liability and that a legal entity is formed before entering into the Framework Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: When executing the contract in the UK the successful tenderer(s) will be required to comply with the recommendations of the code of practice for the elimination of Racial Discrimination and the promotion of Equality of Opportunity in Employment published by the Commission for Racial Equality. The successful tenderer(s) will be required to participate actively in the service related economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly, tender evaluation and contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.11.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Potential providers should note that in accordance with the UK Government’s policies on transparency, the Contracting Authority intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of the Contracting Authority. The terms of the proposed framework agreement will also permit another Contracting Authority awarding a contract under this framework agreement to publish the teext of that contract, subject to possible redactions at the discretion of the other contracting body.
The value provided in section II.I.4 is only an estimate. The Contracting Authority cannot guarantee to potential providers any business through this framework agreement/.
This framework agreement will be made available for use by the following other contracting bodies (and any future successors to these organisations) based within the West Midlands boundaries only:
Educational Establishments:
— Acadamies,
— Colleges,
— Free schools,
— Independent Schools,
— Maintained Schools,
— Secondary Schools,
— Universities,
— Primary Schools,
— Special Schools.
Emergency Services:
— Fire and Rescue Services,
— Police,
— Ambulance Service.
Other Public Sector Organisations:
— Housing Associations,
— NHS,
— Local Authorities,
— Health Authorities.
Third Sector and Voluntary Sector Organisations:
— Charities,
— Social Enterprises,
— Citizens Advice Bureau.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.9.2012