Tender for Single Person Discount on Council Tax Review Service

Tender for Single Person Discount on Council Tax Review Service

Hampshire County Council are tendering on behalf of local authorities in England and Wales to put in place a single supplier framework arrangement for the provision of a Single Person Discount on Council tax review service.

United Kingdom-Winchester: Fraud audit services

2018/S 188-425027

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hampshire County Council
The Castle
SO23 8UJ
United Kingdom
Contact person: Procurement Support
Telephone: +44 1962832323
E-mail: Procurement.Support@hants.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.hants.gov.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Single Person Discount on Council Tax Review Service

Reference number: CC12667

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Hampshire County Council are tendering on behalf of local authorities in England and Wales to put in place a single supplier framework arrangement for the provision of a Single Person Discount (SPD) on Council tax review service. Hampshire County Council will preform the tendering exercise on behalf of local authorities to maximise efficiency and economies of scale. A cost recovery arrangement will be included within this arrangement to cover the set up and framework management of this agreement. The detail of this will be included within the procurement documents.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

The requirement is for a single supplier to perform a review of local authorities Single Person Discount records to check the discount being claimed is entitled. This is a new requirement and will be a managed Framework by Hampshire County Council for the local authorities in England and Wales to call-off from.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/11/2018
End: 18/11/2020
This contract is subject to renewal: yes
Description of renewals:

Initial period of 2 years with the option to extend a further 2 years in 12 month increments (2 +1 +1)

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender exercise will be carried out electronically. Interested parties should register their interest, via Hampshire County Councils In-Tend website: https://in-tendhost.co.uk/hampshire.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 – 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these contracts in full compliance with UK legislation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Framework will not exceed 4 years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/10/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete the Stage 1 In-Tend Questionnaires, and upload supporting information and documents as requested within the ITT by 14:00 on the 29.10.2018. Clarifications regarding the ITT must be submitted via In-Tend by 14:00 on the 16.10.2018. How to obtain the Invitation To Tender (ITT) Documents. The ITT documents can be accessed when logged into In-Tend by selecting “View Details” on the relevant tender advert and clicking the “Express Interest” tab. Once in the tender there are 5 tabs— “Tender”, “ITT” — documents, “Correspondence”, “Clarifications” and “History”. Select the 2nd tab (ITT documents) where you will find useful information under “Tender Details”. Continue to scroll down to the heading “Tender Documents Received” where you will be able to view/download the documents. Opting in and out: please note you are required to “Opt In” before you can access the “My tender Return” to start populating your response. The “Opt Out” functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You may amend your decision to “Opt In or Out” at any time during the tender process. Further Guidance: In addition, guidance on how to participate in a tender — download and upload documents/returns and if required, register your company (free of charge), can be found on the In-Tend site under the “Help” or “Information for Suppliers” buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain ”@in-tend.co.uk“ to your safe senders list.

VI.4)Procedures for review

VI.4.1)Review body

Hampshire County Council
SO23 8UJ
United Kingdom
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.ukInternet address: www.hants.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Directive 2014/24/EU

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: