Tender for SME Energy Audits

Tender for SME Energy Audits

Provide SME Energy Audits, Business Support and Data Analysis Provider.

United Kingdom-Newcastle upon Tyne: Energy and related services

2018/S 089-200152

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newcastle City Council
Newcastle upon Tyne
United Kingdom
Contact person: Linzi McMeekin
Telephone: +44 1912115870
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
NUTS code: UKC22
Internet address(es):Main address: www.nepoportal.org

Address of the buyer profile: www.nepoportal.org

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepoportal.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepoportal.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


006077 — SME Energy Audits, Business Support and Data Analysis Provider

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Newcastle City Council has a requirement to appoint a single provider to work with SMEs to provide energy audits and efficiency advice; temporary energy consumption monitoring equipment and analysis, and grant application support.

II.1.5)Estimated total value

Value excluding VAT: 370 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

Newcastle City Council has a requirement to appoint a single provider to work with SMEs to provide energy audits and efficiency advice; temporary energy consumption monitoring equipment and analysis, and grant application support.The Business Energy Efficiency Support (BEES) Project will provide an intensive, energy efficiency support programme for 250 SMEs in the North East.

The project, part-funded by the European Regional Development Fund (subject to final approval), will be delivered over a 3-year period and will be led by Newcastle City Council on behalf of 5 Local Authorities (Gateshead, Newcastle upon Tyne, Northumberland, North Tyneside, and Sunderland).

The initial stage of the project will enable eligible SMEs to undergo a full energy audit, leading to a customised and holistic energy efficiency plan, incorporating measures to reduce energy costs and carbon emissions. There is a further stage where SMEs can apply for a grant (subject to eligibility) in order to part fund the installation of energy efficiency measures. The provider will be expected to support the SME to apply for the grant. Following the submission of the grant applications, the process will be delivered by the local authorities, ARCH (Development company providing business support in Northumberland) and the BEES project team.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 370 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 32
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: European Regional Development Fund England Operational Programme 2014 to 2020

II.2.14)Additional information

The award of this Contract will be subject to Newcastle City Council securing grant funding from the European Regional Development Fund (ERDF). If the Council is not successful in it’s application for ERDF funding, the Contract will not be awarded.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security. Details to be provided in the Invitation to Tender.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/06/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/06/2018
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Newcastle upon Tyne
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: