Tender for Software Implementation and Migration Services

Tender for Software Implementation and Migration Services

Lot 1: HR and payroll system; and Lot 2: Finance management system (including eProcurement).

United Kingdom-Blackpool: IT services: consulting, software development, Internet and support

2020/S 027-063399

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Blackpool Council
Postal address: PO Box 4
Town: Blackpool
NUTS code: UKD42
Postal code: FY1 1NA
Country: United Kingdom
Contact person: Ms Janine Bradley
E-mail: janine.bradley@blackpool.gov.uk
Telephone: +44 1253478756
Internet address(es):Main address: http://www.blackpool.gov.uk/

Address of the buyer profile: http://www.blackpool.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Implementation and Migration Services, Software and Maintenance

Reference number: DN457614

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Blackpool Council require implementation and data migration services, software and ongoing maintenance and support of the software for:

Lot 1: HR and payroll system; and

Lot 2: Finance management system (including eProcurement).

The authority is seeking interest from service providers:

— who can demonstrate the required experience, knowledge, skills, capacity, capability and a successful track record for providing the requirements,

— who are capable of developing cost-effective solutions to help the authority meet its current and future objectives,

— who have open systems, with flexible and open APIs, which enable easy integration between these 2 systems and any other systems the Council might utilise,

— who can deliver all the Council’s requirements within the context of any other commitments, and

— who can provide a solution within the Council’s affordability envelope.

The Council is seeking separate bids and is intending to enter into separate contracts with service providers for Lot 1 and Lot 2. Each service provider system must have the ability, through the utilisation of open APIs, to work together to provide a joined-up solution. Service providers are not precluded from submitting proposals for both lots.

Responses are welcome for all potential options for delivery including cloud or internally hosted but the Councils’ preferred solution is one which makes use of open standards to ensure technology works and communicates with other technology and can easily be upgraded and expanded.

II.1.5)Estimated total value

Value excluding VAT: 7 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Service providers are not precluded from submitting proposals for both lots – the Council will expect such bids however, to identify any resulting efficiency/cost savings.

II.2)Description

II.2.1)Title:

HR and Payroll System

Lot No: 1

II.2.2)Additional CPV code(s)

48000000
72000000

II.2.3)Place of performance

NUTS code: UKD42

II.2.4)Description of the procurement:

Blackpool Council require implementation and data migration services, software and ongoing maintenance and support of the software for:

Lot 1: HR and Payroll system; and

Lot 2: Finance management system (including eProcurement).

The authority is seeking interest from service providers:

— who can demonstrate the required experience, knowledge, skills, capacity, capability and a successful track record for providing the requirements,

— who are capable of developing cost-effective solutions to help the authority meet its current and future objectives,

— who have open systems, with flexible and open APIs, which enable easy integration between these 2 systems and any other systems the Council might utilise,

— who can deliver all the Council’s requirements within the context of any other commitments, and

— who can provide a solution within the Council’s affordability envelope.

The Council is seeking separate bids and is intending to enter into separate contracts with service providers for Lot 1 and Lot 2. Each service provider system must have the ability, through the utilisation of open APIs, to work together to provide a joined-up solution. Service providers are not precluded from submitting proposals for both lots.

Responses are welcome for all potential options for delivery including cloud or internally hosted but the Councils’ preferred solution is one which makes use of open standards to ensure technology works and communicates with other technology and can easily be upgraded and expanded.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

Lot 1: HR and payroll system — implementation will be required from September 2020 to meet an anticipated Go-Live date of early Spring 2022.

Contract dates – the initial contract term will be 10 years which may (subject to budget and satisfactory performance review) be extended for a further 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Finance Management System (including eProcurement)

Lot No: 2

II.2.2)Additional CPV code(s)

48000000
72200000

II.2.3)Place of performance

NUTS code: UKD42

II.2.4)Description of the procurement:

Blackpool Council require implementation and data migration services, software and ongoing maintenance and support of the software for:

Lot 1: HR and payroll system; and

Lot 2: Finance management system (including eProcurement).

The authority is seeking interest from service providers:

— who can demonstrate the required experience, knowledge, skills, capacity, capability and a successful track record for providing the requirements,

— who are capable of developing cost-effective solutions to help the authority meet its current and future objectives,

— who have open systems, with flexible and open APIs, which enable easy integration between these 2 systems and any other systems the Council might utilise,

— who can deliver all the Council’s requirements within the context of any other commitments, and

— who can provide a solution within the Council’s affordability envelope.

The Council is seeking separate bids and is intending to enter into separate contracts with service providers for Lot 1 and Lot 2. Each service provider system must have the ability, through the utilisation of open APIs, to work together to provide a joined-up solution. Service providers are not precluded from submitting proposals for both lots.

Responses are welcome for all potential options for delivery including cloud or internally hosted but the Councils’ preferred solution is one which makes use of open standards to ensure technology works and communicates with other technology and can easily be upgraded and expanded.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

Implementation will be required from September 2021 to meet an anticipated Go-Live date of 1.4.2023.

Contract dates – the initial contract term will be 10 years which may (subject to budget and satisfactory performance review) be extended for a further 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/03/2020
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Contract dates – the initial contract term for each lot will be 10 years which may (subject to budget and satisfactory performance review) be extended for a further 5 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Court of Justice
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/02/2020