Tender for Software License Resellers Agreement

Tender for Software License Resellers Agreement

This tender is for the provision of software licensing and services for Windows, Microsoft, Adobe, VMWare and other miscellaneous or commercial off the shelf software sold via resellers.

United Kingdom-Reading: Software package and information systems

2020/S 138-340761

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Southern Universities Purchasing Consortium (SUPC)
National registration number: 111357
Postal address: Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Town: Reading
NUTS code: UK UNITED KINGDOM
Postal code: RG6 6BU
Country: United Kingdom
Contact person: Tammie Purdue
E-mail: supc@reading.ac.uk
Telephone: +44 1189357081
Internet address(es):Main address: https://www.supc.ac.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33736&B=SUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33736&B=SUPC
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Software License Resellers Agreement (SLRA) 2020

Reference number: ITS4042 SU

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This tender is for the provision of software licensing and services for Windows, Microsoft, Adobe, VMWare and other miscellaneous or commercial off the shelf software sold via resellers. This framework also accommodates deals that may be in place directly with original software vendors (OSV). Successful resellers will be expected to provide added value services.

The Southern Universities Purchasing Consortium (SUPC) awards and manages framework agreements for higher education and is acting as lead organisation on behalf of its members and also for members of the London Universities Purchasing Consortium (LUPC), North Eastern Universities Purchasing Consortium (NEUPC), North Western Universities Purchasing Consortium (NWUPC), the Higher Education Purchasing Consortium Wales (HEPCW), Advanced Procurement for universities and Colleges Limited (APUC) and Crescent Purchasing Consortium (CPC). A full list of the participating Consortia members is available on the Consortia websites.

II.1.5)Estimated total value

Value excluding VAT: 250 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Microsoft Software and Associated Services

Lot No: 1

II.2.2)Additional CPV code(s)

48100000 Industry specific software package
48170000 Compliance software package
48190000 Educational software package
48200000 Networking, Internet and intranet software package
48210000 Networking software package
48220000 Internet and intranet software package
48330000 Scheduling and productivity software package
48500000 Communication and multimedia software package
48600000 Database and operating software package
48900000 Miscellaneous software package and computer systems

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Lot 1 is for the supply of all Microsoft software, licenses, support, maintenance, renewals and any associated services including consultancy that is limited to Microsoft products.

This includes access to special pricing and terms and conditions, negotiated on behalf of the HE/FE Sector, directly with the OSV by JISC i.e., Chest Agreements including but not limited to EES, Academic Select Plus and Academic CSP Agreements.

Software-as-a-service (SAAS) options and their associated consumption based models are also included.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

It is anticipated that some of the future call off contracts will be funded from external streams including the European Union (EU) funding and others. All funding accessed will be fully ERDF compliant in relation to Education Framework and funding conditions.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Adobe Software and Associated Services

Lot No: 2

II.2.2)Additional CPV code(s)

48100000 Industry specific software package
48310000 Document creation software package
48312000 Electronic publishing software package
48316000 Presentation software package
48320000 Drawing and imaging software package

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Sub-lot 2A – Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance, renewals and associated services including consultancy specific to Adobe. This includes access to special pricing and terms and conditions, negotiated on behalf of the HE/FE Sector, directly with Adobe by JISC i.e., Chest Agreements. It is envisaged that a maximum of 6 suppliers will be awarded to this sub lot.

Sub-lot 2B – Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses) and other Adobe products, where special pricing and terms and conditions have been negotiated on behalf of the HE/FE Sector, directly with Adobe by JISC i.e., Chest Agreements. It is envisaged that a maximum of 6 suppliers will be awarded to this sub lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

It is anticipated that some of the future call off contracts will be part funded from external streams including the European Union (EU) funding (ERDF/ESF) and others. All funding accessed will be fully ERDF compliant in relation to Education Framework and funding conditions.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

VMWare Software and Associated Services

Lot No: 3

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48210000 Networking software package
48219000 Miscellaneous networking software package

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

VMware software, licenses, support, maintenance, renewals and associated services including consultancy, which is limited to the products available via this lot. This includes access to special pricing and terms and conditions, negotiated on behalf of the HE/FE Sector, directly with VMWare by JISC i.e., Chest Agreements (where applicable).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

It is anticipated that some of the future call off contracts will be part funded from external streams including the European Union (EU) funding (ERDF/ESF) and others. All funding accessed will be fully ERDF compliant in relation to Education Framework and funding conditions.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Other Miscellaneous software and Associated Services

Lot No: 4

II.2.2)Additional CPV code(s)

48000000 Software package and information systems

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Miscellaneous software and licenses including support and associated services, maintenance and renewals. Commercial off the shelf software and licenses including support, maintenance and renewals. To include consumption based models via Software-as-a-Service (SAAS) options. This includes access to special pricing and terms and conditions, negotiated on behalf of the HE/FE Sector, directly with OSVs by JISC i.e., Chest Agreements (where applicable).

Where software vendors are prepared to supply via a reseller, there is the additional flexibility for Jisc (a member of LUPC) to run a mini-competition on behalf of members for each new/renewed Chest Software Agreement via Lot 4. Under this model, Jisc would act as the conduit for member institutions to place their order with Jisc which will then place back-to-back or consolidated orders [under their own pre-procured Chest Software Agreement] with the reseller for onward transmission to the vendor.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

It is anticipated that some of the future call off contracts will be part funded from external streams including the European Union (EU) funding (ERDF/ESF) and others. All funding accessed will be fully ERDF compliant in elation to Education Framework and funding conditions.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Software Services

Lot No: 5

II.2.2)Additional CPV code(s)

48218000 License management software package
72200000 Software programming and consultancy services
72210000 Programming services of packaged software products
72220000 Systems and technical consultancy services
72230000 Custom software development services
72254000 Software testing
72260000 Software-related services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Software services including cloud optimisation services, cloud readiness services, software asset management, training and any professional services related to the products sold via the other lots on this framework. Includes consultancy, which is limited to the products provided under the scope of this agreement. A marketing premium of 1 % will be applicable to this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

It is anticipated that some of the future call off contracts will be part funded from external streams including the European Union (EU) funding (ERDF/ESF) and others. All funding accessed will be fully ERDF compliant in relation to Education Framework and funding conditions.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 033-078650

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/09/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This Framework is being tendered on behalf of the following organisations and their members: Southern Universities Purchasing Consortium (SUPC) North East Universities Purchasing Consortium (NEUPC) North West Universities Purchasing Consortium (NWUPC) London Universities Purchasing Consortium (LUPC) Advanced Procurement for Universities and Colleges (APUC) Higher Education Purchasing Consortium Wales (HEPCW) Crescent Purchasing Consortium (CPC)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Southern Universities Purchasing Consortium
Town: Reading
Country: United Kingdom
E-mail: www.supc@reading.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/07/2020