Tender for Sourcing to Contract Procurement System

Tender for Sourcing to Contract Procurement System

This intention is for this to be a SAAS solution where the hosting and ongoing software provision and support will sit with the software provider for the duration of the software contract.

United Kingdom-Reading: Software integration consultancy services

2020/S 175-424038

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: SSE Services Plc
Postal address: No 1 Forbury Place, 43 Forbry Road
Town: Reading
NUTS code: UK UNITED KINGDOM
Postal code: RG1 3JH
Country: United Kingdom
Contact person: Charlotte Brocks
E-mail: s2csystem@sse.com
Telephone: +44 7876836903
Internet address(es):Main address: www.sse.com

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://ssecom.sharepoint.com/sites/extranet-corporate-procurement_Penner_RH/Shared%20Documents/Forms/AllItems.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: SSE Services Plc
Town: Havant
Country: United Kingdom
Contact person: Charlotte Brocks
E-mail: s2csystem@sse.com
NUTS code: UK UNITED KINGDOMInternet address(es):Main address: www.sse.com

I.6)Main activity

Electricity

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

FW Services — S2C Solution Implementation Services — Multi Site 1223

 

II.1.2)Main CPV code

72227000 Software integration consultancy services

II.1.3)Type of contract

Services

II.1.4)Short description:

Source to contract solution implementation services — full details available in procurement documents that can be accessed upon expression of interest sent to S2csystem@sse.com

 

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72220000 Systems and technical consultancy services

II.2.3)Place of performance

NUTS code: IE IRELAND
NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

The authority is looking to procure services relating to the introduction of a new sourcing to contract (S2C) procurement system. The system will be used by a centralised procurement function to support a variety of different business areas, both EU regulated and unregulated. This system is intended to replace the authority’s existing IBM Emptoris S2C system, which is planned for retiral by IBM in December 2021.

The new S2C system is being procured through a separate tender event and should be capable of managing the full sourcing lifecycle from initial demand management, through project creation, tender event issuing and scoring, contract negotiation and award, and through to contract renewal. This intention is for this to be a SAAS solution where the hosting and ongoing software provision and support will sit with the software provider for the duration of the software contract.

This services requirement covers the planning, configuration, setup, testing, migration, training and initial support elements required to commission the system and introduce it into production in the authority’s procurement and commercial department.

The main elements required under the contract will generally fall into the following areas:

Customer requirements analysis and planning: review of existing processes and new system capabilities to plan the system configuration and options required to best meet business needs, plus project management of the new system introduction.

System installation and configuration: working with the software provider and customer teams as required, plan and manage the setup and configuration of the system including setting user roles/permissions, building tasks and workflows, creating forms and templates, change management and documentation of any settings made.

Acceptance testing: plan and execute system testing activities to verify the software configuration is fit for purpose and identify and resolve any issues arising before sign off by the authority

end user training: plan and deliver training material and procurement user workshop sessions for the initial on-boarding requirements and future new users. Depending on the system and requirements analysis, there may be a need for some basic business user training sessions – this may be delivered online or by pre-recorded video.

Migration support services: support migration planning and execution to move existing data and contracts from a legacy system (IBM Emptoris) to the new system.

Go-live support: provide user and configuration support during the go-live activity and for a short period afterwards (likely 1 month).

Documentation: provide full documentation of all requirements analysis, system configurations, training materials and other project information.

All procurement documentation pertaining to this PQQ will be accessible via an External SharePoint Site. Access to the External SharePoint Site will be granted upon an expression of interest being sent via email to S2csystem@sse.com The email requesting access should contain a maximum of three first name, last name and email addresses of users from the potential supplier that are to be granted access to the External SharePoint Site. Users (to the maximum of three) can be added at any time up to the closing date for clarification questions by emailing first name, last name and email address to S2csystem@sse.com.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:

 

The sourcing strategy for this requirement will be to issue a PQQ to potential suppliers who express an interest to bid via an email to S2csystem@sse.com This PQQ is required by the authority to assess the suitability of potential suppliers in terms of their technical knowledge and experience, capability, organisational and financial standing to meet the requirement.

Pre-qualification questions will consist of objective pre-requisite statements which will require a mandatory answer of ‘Yes’. Only potential suppliers who have answered ‘Yes’ to the pre-requisite questions will be invited to complete the solution capability questions of which will be scored in accordance with the scoring criteria provided within the procurement documents provided upon receipt of the email.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

SSE Services plc may disqualify any potential supplier who fails to comply with the requirements set out in the procurement documents provided upon expression of interest being sent to S2csystem@sse.com

Pre-qualification questions will consist of pre-requisite questions which will require a mandatory answer of ‘Yes’. Only potential suppliers who have answered ‘Yes’ to the pre-requisite questions will be invited to complete the capability and experience questions of which will be scored in accordance with the scoring criteria within the procurement documents provided.

The authority is permitting that potential suppliers self-certify that a response of ‘Yes’ is correct and supporting evidence for the pre-requisite criteria is not required at this stage. however, the authority reserves the right to verify all or any responses at any stage during the process, and where that reveals that the response was incorrect, the potential supplier may be eliminated.

During the PQQ stage, the intention is for all suppliers who have all answered ‘yes’ to the pre-requisite questions and have scored >50 in the PQQ capability and experience questions to be taken forward to a technical services review stage and invited to submit formal bids by way of completion of an invitation to tender.

The authority is intending to commence this services ITT following the selection of the preferred software provider, which will be published in the ITT Procurement documents and which is likely to occur during October 2020.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Further information provided in the procurement documents which can be accessed upon receiving an expression of interest at S2csystem@sse.com

 

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

SSE Services plc reserves the right to require a guarantee or other security.

 

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Charlotte Brocks
Postal address: SSE, 4, Penner Road
Town: Havant
Postal code: PO9 1QH
Country: United Kingdom
E-mail: charlotte.brocks@sse.com
Telephone: +44 7876836903
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/09/2020