Tender for Sourcing to Contract Procurement System
This intention is for this to be a SAAS solution where the hosting and ongoing software provision and support will sit with the software provider for the duration of the software contract.
United Kingdom-Reading: Software integration consultancy services
Contract notice – utilities
Section I: Contracting entity
I.1)Name and addresses
Postal address: No 1 Forbury Place, 43 Forbry Road
NUTS code: UK UNITED KINGDOM
Postal code: RG1 3JH
Country: United Kingdom
Contact person: Charlotte Brocks
Telephone: +44 7876836903
Section II: Object
FW Services — S2C Solution Implementation Services — Multi Site 1223
II.1.2)Main CPV code
II.1.3)Type of contract
Source to contract solution implementation services — full details available in procurement documents that can be accessed upon expression of interest sent to S2csystem@sse.com
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The authority is looking to procure services relating to the introduction of a new sourcing to contract (S2C) procurement system. The system will be used by a centralised procurement function to support a variety of different business areas, both EU regulated and unregulated. This system is intended to replace the authority’s existing IBM Emptoris S2C system, which is planned for retiral by IBM in December 2021.
The new S2C system is being procured through a separate tender event and should be capable of managing the full sourcing lifecycle from initial demand management, through project creation, tender event issuing and scoring, contract negotiation and award, and through to contract renewal. This intention is for this to be a SAAS solution where the hosting and ongoing software provision and support will sit with the software provider for the duration of the software contract.
This services requirement covers the planning, configuration, setup, testing, migration, training and initial support elements required to commission the system and introduce it into production in the authority’s procurement and commercial department.
The main elements required under the contract will generally fall into the following areas:
Customer requirements analysis and planning: review of existing processes and new system capabilities to plan the system configuration and options required to best meet business needs, plus project management of the new system introduction.
System installation and configuration: working with the software provider and customer teams as required, plan and manage the setup and configuration of the system including setting user roles/permissions, building tasks and workflows, creating forms and templates, change management and documentation of any settings made.
Acceptance testing: plan and execute system testing activities to verify the software configuration is fit for purpose and identify and resolve any issues arising before sign off by the authority
end user training: plan and deliver training material and procurement user workshop sessions for the initial on-boarding requirements and future new users. Depending on the system and requirements analysis, there may be a need for some basic business user training sessions – this may be delivered online or by pre-recorded video.
Migration support services: support migration planning and execution to move existing data and contracts from a legacy system (IBM Emptoris) to the new system.
Go-live support: provide user and configuration support during the go-live activity and for a short period afterwards (likely 1 month).
Documentation: provide full documentation of all requirements analysis, system configurations, training materials and other project information.
All procurement documentation pertaining to this PQQ will be accessible via an External SharePoint Site. Access to the External SharePoint Site will be granted upon an expression of interest being sent via email to S2csystem@sse.com The email requesting access should contain a maximum of three first name, last name and email addresses of users from the potential supplier that are to be granted access to the External SharePoint Site. Users (to the maximum of three) can be added at any time up to the closing date for clarification questions by emailing first name, last name and email address to S2csystem@sse.com.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
The sourcing strategy for this requirement will be to issue a PQQ to potential suppliers who express an interest to bid via an email to S2csystem@sse.com This PQQ is required by the authority to assess the suitability of potential suppliers in terms of their technical knowledge and experience, capability, organisational and financial standing to meet the requirement.
Pre-qualification questions will consist of objective pre-requisite statements which will require a mandatory answer of ‘Yes’. Only potential suppliers who have answered ‘Yes’ to the pre-requisite questions will be invited to complete the solution capability questions of which will be scored in accordance with the scoring criteria provided within the procurement documents provided upon receipt of the email.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
SSE Services plc may disqualify any potential supplier who fails to comply with the requirements set out in the procurement documents provided upon expression of interest being sent to S2csystem@sse.com
Pre-qualification questions will consist of pre-requisite questions which will require a mandatory answer of ‘Yes’. Only potential suppliers who have answered ‘Yes’ to the pre-requisite questions will be invited to complete the capability and experience questions of which will be scored in accordance with the scoring criteria within the procurement documents provided.
The authority is permitting that potential suppliers self-certify that a response of ‘Yes’ is correct and supporting evidence for the pre-requisite criteria is not required at this stage. however, the authority reserves the right to verify all or any responses at any stage during the process, and where that reveals that the response was incorrect, the potential supplier may be eliminated.
During the PQQ stage, the intention is for all suppliers who have all answered ‘yes’ to the pre-requisite questions and have scored >50 in the PQQ capability and experience questions to be taken forward to a technical services review stage and invited to submit formal bids by way of completion of an invitation to tender.
The authority is intending to commence this services ITT following the selection of the preferred software provider, which will be published in the ITT Procurement documents and which is likely to occur during October 2020.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.4)Objective rules and criteria for participation
Further information provided in the procurement documents which can be accessed upon receiving an expression of interest at S2csystem@sse.com
III.1.6)Deposits and guarantees required:
SSE Services plc reserves the right to require a guarantee or other security.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Postal address: SSE, 4, Penner Road
Postal code: PO9 1QH
Country: United Kingdom
Telephone: +44 7876836903
VI.5)Date of dispatch of this notice: