Tender for South West and Mid Wales Regional Civil Engineering Services

Tender for South West and Mid Wales Regional Civil Engineering Services

This procurement will establish a Framework of pre-qualified and suitably experienced consulting engineers to enable the participating local authorities to procure a full range of engineering design services to meet their specific needs.

United Kingdom-Carmarthen: Consultative engineering and construction services

2020/S 250-626823

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
NUTS code: UKL14 South West Wales
Postal code: SA31 1JP
Country: United Kingdom
E-mail: JAMaughan@carmarthenshire.gov.uk
Internet address(es):
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.1)Name and addresses

Official name: Pembrokeshire County Council
Postal address: County Hall, Haverfordwest
Town: Pembrokeshire
NUTS code: UKL14 South West Wales
Postal code: SA61 1TP
Country: United Kingdom
E-mail: procurement@pembrokeshire.gov.uk
Telephone: +44 1437775905
Internet address(es):
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1)Name and addresses

Official name: City and County of Swansea
Postal address: Civic Centre
Town: Swansea
NUTS code: UKL18 Swansea
Postal code: SA1 3SN
Country: United Kingdom
E-mail: procurement@swansea.gov.uk
Telephone: +44 1792637242
Internet address(es):
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.1)Name and addresses

Official name: Cyngor Sir Ceredigion County Council
Postal address: Canolfan Rheidol, Rhoddfa Padarn
Town: Aberystwyth
NUTS code: UKL1 West Wales and The Valleys
Postal code: SY23 3UE
Country: United Kingdom
E-mail: ymholidadau.caffael@ceredigion.gov.uk
Telephone: +44 1970633050
Internet address(es):
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491

I.1)Name and addresses

Official name: Powys County Council
Postal address: County Hall
Town: Llandrindod Wells
NUTS code: UKL24 Powys
Postal code: LD1 5LG
Country: United Kingdom
E-mail: commercialservices@powys.gov.uk
Telephone: +44 1597826000
Internet address(es):
Main address: http://www.powys.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1)Name and addresses

Official name: Neath Port Talbot County Borough Council
Postal address: Civic Centre
Town: Port Talbot
NUTS code: UKL17 Bridgend and Neath Port Talbot
Postal code: SA13 1PJ
Country: United Kingdom
E-mail: procurement@npt.gov.uk
Telephone: +44 1639763929
Internet address(es):
Main address: http://www.npt.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274

I.2)Information about joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


South West and Mid Wales Regional Civil Engineering Services


II.1.2)Main CPV code

71310000 Consultative engineering and construction services

II.1.3)Type of contract


II.1.4)Short description:


This procurement will establish a Framework of pre-qualified and suitably experienced consulting engineers to enable the participating local authorities to procure a full range of engineering design services to meet their specific needs. The services will be fully defined in the contract notice and tender documentation.

The participating authorities are committed to contributing to the social, economic and environmental well-being of the wider community through the application of community benefits. Accordingly, the successful suppliers will be expected to include measures when delivering the project.

The participating authorities are:

• Carmarthenshire County Council,

• Ceredigion County Council,

• Pembrokeshire County Council,

• Powys County Council,

• Neath-Port Talbot County Borough Council,

• Swansea Council.

In addition to the named authorities the following organisation will also be able call off the framework:

• Cwm Environmental Ltd.


II.1.5)Estimated total value

Value excluding VAT: 36 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

71320000 Engineering design services
71317210 Health and safety consultancy services
71311210 Highways consultancy services
71311220 Highways engineering services
71521000 Construction-site supervision services
71324000 Quantity surveying services
71000000 Architectural, construction, engineering and inspection services
71300000 Engineering services
71400000 Urban planning and landscape architectural services
71500000 Construction-related services
71600000 Technical testing, analysis and consultancy services
71800000 Consulting services for water-supply and waste consultancy
71313000 Environmental engineering consultancy services
71313400 Environmental impact assessment for construction
71313440 Environmental Impact Assessment (EIA) services for construction
71313450 Environmental monitoring for construction
71332000 Geotechnical engineering services
71351810 Topographical services
71311200 Transport systems consultancy services
90733700 Groundwater pollution monitoring or control services
71314000 Energy and related services
71410000 Urban planning services
71900000 Laboratory services
71354500 Marine survey services
73112000 Marine research services

II.2.3)Place of performance

NUTS code: UKL14 South West Wales
NUTS code: UKL24 Powys
NUTS code: UKL18 Swansea
NUTS code: UKL17 Bridgend and Neath Port Talbot

II.2.4)Description of the procurement:


To establish a framework agreement to deliver high quality services in the fields of highways, structures and transportation engineering to include project management, technical advice, design, technical surveys, construction management and management of services.

The services will relate to work within the South West and Mid Wales Region as defined in the tender documents.


II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2024
This contract is subject to renewal: yes
Description of renewals:

12-month extension.


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some call-off projects maybe funded by EU funds.


II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 238-589548

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/02/2021
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.7)Conditions for opening of tenders

Date: 11/02/2021
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

November 2024.


VI.3)Additional information:


To ensure the resilience of the framework throughout the term the Councils will be operating a reserve list of three consultants. Please see the tender documents for further information.

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_45939

As this is an open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_84716

Please also ensure you check the attachments area for any documents/information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers instructions how to express interest in this tender:

1) register your company on the etenderwales portal (this is only required once)

— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— click the ‘Suppliers register here’ link;

— enter your correct business and user details;

— note the username you chose and click ‘Save’ when complete;

— you will shortly receive an email with your unique password (please keep this secure);

— agree to the terms and conditions and click ‘continue’;

2) express an interest in the project;

— login to the portal with the username/password;

— click the ‘ITTs Open to All Suppliers’ link. (These are Invitation to Tender documents open to any registered supplier);

— click on the relevant ITT to access the content;

— click the ‘Express Interest’ button at the top of the screen;

— this will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— click on the ITT code, you can now access any attachments by clicking the ‘Buyer Attachments’ on the left hand side of the screen;

3) Responding to the tender;

— at the top of the screen you can choose to create response or decline to respond (please give a reason if declining);

— you can now use the messages function on to communicate with the buyer and seek any clarification;

— note the deadline for completion, then follow the onscreen instructions to complete the ITT;

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8 a.m.-6 p.m.) on:

— email: help@bravosolution.co.uk

— phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or requests to participate must be sent to:

Official name:


Postal address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned though this channel.

To ensure the resilience of the framework throughout the term the region will be operating a reserve list of consultants. Further detail is provided in the tender documentation.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=106685

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Tenderers are required to complete the community benefit questions within the technical envelope of the Invitations to Tender. The community benefits method statement will be evaluated and scored.

(WA Ref:106685)

The buyer considers that this contract is suitable for consortia.


VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5)Date of dispatch of this notice: