Tender for Special Services Servicing and Reactive Maintenance 2014-2017

Tender for Special Services Servicing and Reactive Maintenance 2014-2017

The works to the high rise residential properties comprise the repair and maintenance of services installations within medium and high rise multi-storey residential properties and includes water supplies, dry risers, lightening conductors, communal laundries, landlord’s electrical supplies and distribution.

United Kingdom-Glasgow: Repair and maintenance services of building installations

2013/S 176-303911

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

New Gorbals Housing Association Ltd
187 Crown Street
For the attention of: Michael Houghton
G5 9XT Glasgow
UNITED KINGDOM
Telephone: +44 1414293900
Fax: +44 1414293782

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

Further information can be obtained from: Ewing Somerville Partnership Ltd.
40 Speirs Wharf
For the attention of: Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
Fax: +44 1413531155

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ewing Somerville Partnership Ltd.
40 Speirs Wharf
For the attention of: Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
Fax: +44 1413531155

Tenders or requests to participate must be sent to: Ewing Somerville Partnership Ltd.
40 Speirs Wharf
For the attention of: Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
Fax: +44 1413531155

I.2)Type of the contracting authority

Other: Housing Association
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Special Services Servicing and Reactive Maintenance 2014-2017, New Gorbals Housing Association.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Hutchesontown, Laurieston and Gorbals, Glasgow.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The works to the high rise residential properties comprise the repair and maintenance of services installations within medium and high rise multi-storey residential properties and includes water supplies, dry risers, lightening conductors, communal laundries, landlord’s electrical supplies and distribution, motor rooms, ventilation systems and emergency lighting systems and also work to pressure tanks, pumps, compressors and storage tanks.
The works to the low rise residential properties and care home units comprise the repair and maintenance of services installations within the communal areas of the properties and to the external fabric of the buildings and include water supplies, lightening conductors, communal laundries, landlords electrical supplies and distribution, ventilation systems, fire alarms, and emergency lighting systems.
The properties are a mixture of social rented and private properties for which New Gorbals Housing Association provide factoring services.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=276767.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=276767.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The properties included within these works comprise, but may not be limited to; 2Nr 24 storey blocks, 4Nr 14 storey blocks, 2Nr pump houses, 2Nr care homes, 3Nr 8 storey Tracoba blocks and several low and medium rise properties including traditional sandstone tenement properties (some listed) and new build properties.
II.2.2)Information about options

Options: yes
Description of these options: The three year contract will be subject to satisfactory review every four months. Client specified KPIs will be monitored during the duration of the contract any extension awarded to the contract will be subject to the KPIs achieving the required benchmark score and a suitable adjustment to the contract price being negotiated between the parties.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors wishing to apply for this contract must be able to provide evidence of experience in successfully working as a main contractor on at least three other Special Services Servicing and Reactive maintenance contracts in the least three years of a similar nature to the one described within the notice and this Pre Qualification Questionnaire. The Contracts put forward as evidence for this must have been ongoing for at least 12 months and the Association should be able to obtain references from the respective Employers attesting to this.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Other conditions for participation are stated in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
All candidates will be required to provide a list of at least three organisations for which they have carried out work of a similar nature to that described within this notice and the Pre-Qualification Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The operatives employed to carry out each specialist maintenance works category will require to be adequately trained and qualified to the standards required within their respective profession’s governing bodies and hold membership where appropriate.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

TUPE may apply.
(SC Ref:276767)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

9.9.2013