Tender for Specialist ICT Training Courses

Tender for Specialist ICT Training Courses

The Scottish Police Authority has a requirement to appoint a contractor to deliver ICT Specialist Training both onsite and offsite.

United Kingdom-Glasgow: Training services

2019/S 088-211177

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
E-mail: Charlotte.Reid@scotland.pnn.police.uk
NUTS code: UKM82
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Specialist ICT Training Courses (Single Supplier Framework Agreement)

Reference number: PROC601 – 18/19

II.1.2)Main CPV code

80500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Police Authority (known as the “the Authority”) has a requirement to appoint a contractor to deliver ICT Specialist Training both onsite and offsite.

The contractor must be able to deliver core courses that have been identified, there will also be a provision for the contractor to deliver non-core courses.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

80510000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

The Scottish Police Authority (known as the “the Authority”) has a requirement to appoint a contractor to deliver ICT Specialist Training both onsite and offsite.

The contractor must be able to deliver core courses that have been identified, there will also be a provision for the Contractor to deliver non-core courses.

The duration of the framework will be for three (3) years with the option to extend the framework for a further one (1) period of up to twelve (12) months at the sole discretion of the Authority.

The total estimate contract spend over the duration of the Framework Agreement (including any extension periods) is 950 000,00 GBP.

Please note that the stated framework value is an estimate only based on historic spend and forthcoming requirements.

There is no guarantee that the Authority will spend the indicative value stated above. The Authority shall not be bound to order the quantities referred to within the pricing schedule contained within the Commercial Envelope, accept or pay for any goods and/or services other than those actually ordered.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 950 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract shall be renewed in 3 years from the contract start date or 4 year if the optional 1 year extension is activated.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

It is a requirement of this framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, indicated below:

— contractors must be accredited to PeopleCert,

— contractors must be a Microsoft Partner.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

It is a requirement of this framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded framework, indicated below:

— employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies,

— public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate.

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

Financial standing:

The Authority will access a Credit safe report for a tenderers organisation and use the information contained within to assist with the assessment of the bidder’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a Credit Safe Report.

Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references, etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date — failure to do so will result in rejection of your submission.

Important note: This requirement is not applicable to sole traders/charities. Sole traders/charities may be required to provide a bankers reference if successful.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Tenderer’s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the “Provision of Specialist ICT Training Courses” (Framework Agreement).

Two (2) examples of the provision of similar goods/services may be requested and must be from within the last 3 years for goods and services.

If tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

Technical skills:

A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance:

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named subcontractors have the relevant professional and technical skills required for this procurement exercise.

Technical resources:

A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named subcontractors in relation to this procurement exercise.

Guidance:

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.

Technical confirmation:

If available, copies of completion certificates or customers’ written declaration which validates the examples you have provided.

Guidance:

If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

It is a requirement of this framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded framework, indicated below:

— contractors must be accredited to PeopleCert,

— contractors must be a Microsoft Partner.

III.2.2)Contract performance conditions:

During the period of the Framework Agreement, the contractor shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:

— quality: category weight — 30 %,

— contract outcome: sub-weighting — 80 %,

— continual improvement/innovation — 20 %,

— cost: category weight — 20 %,

— invoice accuracy: sub-weighting — 100 %,

— service: category weight — 40 %,

— complaints: sub-weighting — 30 %,

— communication: sub-weighting — 30 %,

— management information — 40 %,

— sustainability: category weight — 10 %,

— sustainable processes: sub-weighting — 50 %,

— community benefits: sub-weighting — 50 %.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 09/12/2019

IV.2.7)Conditions for opening of tenders

Date: 10/06/2019
Local time: 12:00
Place:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

Information about authorised persons and opening procedure:

Via Public Contract Scotland Tender.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years after contract award date or 4 years if the optional one (1) year extension is activated.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Quality control requirements:

Tenderers may be required to provide the following for Quality Control requirements:

Either:

Option A) If a tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

Or:

Option B) If a tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

Guidance:

The policy should set out your organisation’s responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Assessment of employment status:

Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status.

For further information on determining employment status the Government has published guidance on this IR35 Legislation.

Subcontractor detail:

Tenderers may be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the ESPD.

Data protection:

Tenderers must be aware of their obligations under the Data Protection Act as set out in the contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13281

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

— targeted recruitment and training (providing employment and training opportunities/apprenticeships,

— SME and social enterprise development,

— community engagement.

As part of your response to the quality criteria, tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:582903)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United KingdomInternet address: http://www.spa.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/05/2019