Tender for Staff Communications and Attack Systems

Tender for Staff Communications and Attack Systems

A responsive staff attack system that allows staff to summon help either through a lone worker lanyard or hand held device, A centralised workforce-aware task management and team management system to increase staff efficiency.

United Kingdom-Preston: Electrical equipment and apparatus

2013/S 127-218330

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancashire Care NHS Foundation Trust
Sceptre Point, Sceptre Way, Bamber Bridge
Contact point(s): https://nhssbs.eu-supply.com/login.asp?B=NHSSBS
For the attention of: Stephen McGarry
PR5 6AW Preston
E-mail: procurement@lancashirecare.nhs.uk

Internet address(es):

General address of the contracting authority: https://nhssbs.eu-supply.com/login.asp?B=NHSSBS

Address of the buyer profile: https://nhssbs.eu-supply.com/login.asp?B=NHSSBS

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

RW5/SM/13/11 – Tender for proposed Contract for Staff Communications and Attack Systems
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 5: Telecommunications services
NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 84
Justification for a framework agreement, the duration of which exceeds four years: The solution being sought is innovative and carries relatively high early investment and set up costs hence the long term maintenance and support of a stable solution will off set high start up costs
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

To support the Trust’s Goals and initiatives, Lancashire
Care recognises the importance of an integrated solution
platform that provides the following functionality:
– A responsive staff attack system that allows staff to
summon help either through a lone worker lanyard or hand
held device,
– A centralised workforce-aware task management and
team management system to increase staff efficiency;
improve service responsiveness and provide governance
and accountability,
– Enabling tasks to be issued to mobile Personal with the
appropriate workforce skills; based on current location and
workload. By automating this process staff efficiencies and
responsiveness are improved,
– Providing full visibility of outstanding, pending and
completed tasks; enabling the resource/task requester,
the owner of the task and any co-ordinator to view the
current status of tasks and team members,
– Providing full reporting and auditing of tasks
– enabling data based staff management and process
improvement; and investigation of any untoward incident,
– Enabling Trust processes that require communication
across a team of Trust employees to be automated to
improve responsiveness and increase service quality.
The Trust are looking for an integrated solution to provide:
– System design,
– A software solution to provide a range of technical
solutions supporting the operation of a hospital inpatient
facility including,
– Nurse call alert buttons/panic alarm lanyards,
– Hand held devices,
– Wireless Integration (including location awareness) into
the Trusts “Beacons”/wireless access points – to be
provided and installed to LCFT spec.
– Programme testing, commissioning, staff training
II.1.6)Common procurement vocabulary (CPV)

31600000, 32400000, 32500000, 35120000, 48420000, 48510000, 72100000, 72200000, 72500000, 72600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Trust will install the solution and services at Trust sites
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration’ link otherwise follow the ‘Login’ link and enter username and password.
4) Once logged in ‘Accept’ the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents’ folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers’ which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com

(follow link: ‘Quick Guide for Suppliers’).
For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: 0800 840 2050) quoting the tender ID number.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 218-359136 of 13.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 2.8.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.6.2013