Tender for Static Security Guard Services

Tender for Static Security Guard Services


UK-Cardiff: security, fire-fighting, police and defence equipment

2012/S 219-361095

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WG PP&CS – Corporate Services
Cathays Park
For the attention of: Andrew Lock
CF14 9DS Cardiff
Telephone: +44 2920801330
E-mail: andrew.lock@wales.gsi.gov.uk

Further information can be obtained from: For the attention of: See section v1.3
Internet address: http://https://etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: For the attention of: See section v1.3
Internet address: http://https://etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: For the attention of: See section V1.3
Internet address: http://https://etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

I.3)Main activity

Economic and financial affairs
General public services
Housing and community amenities
Public order and safety
Recreation, culture and religion
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 23: Investigation and security services, except armoured car services
NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with a single operator
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 500 000 GBP
Frequency and value of the contracts to be awarded: 2 years with the option to extend for 2 x 12 month periods.

II.1.5)Short description of the contract or purchase(s)

The Welsh Government on behalf of the Welsh Ministers wish to award a contract for Static Security Guard Services.
The appointed contractor will be required to:
— Support the Client’s in-house security services at the locations listed above during normal office hours (i.e. 07:00hrs to 19:00hrs Monday to Friday excluding Bank Holidays),
— Fully deliver site security services at the locations listed above outside of normal office hours (i.e. 19:00hrs to 07:00hrs Monday to Friday; weekends; privilege days and Bank Holidays),
— Deliver a professional security service at all times with the ability to meet changes in operational requirements whilst maintaining an appropriate and acceptable level of security at the locations in scope at all times.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: 0800 368 4850/ Fax: 020 7060 0480.

Full information in accessing the portal is found in Section VI.3.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies expressing an interest must complete the online questionnaire by 10 December 2012. All correspondence must quote Contract number C124/2012/13. For consortium bids the information must be provided for each member of the consortium.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the prequalification questionnaire.
Minimum level(s) of standards possibly required: Details to be provided will be listed in the prequalification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the prequalification questionnaire.
Minimum level(s) of standards possibly required:
Details to be provided will be listed in the prequalification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English and Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Authority reserves the right to consider variant bids.
The Authority reserves the right to split the requirement into lots.
The Authority is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project.
The Contract will have an option to extend the duration up to a period of a further 24 months.
If you require documentation in an alternative format, please contact the named contact point in this document who will be able to provide a more suitable format. For example, Braille, large print, Word document or audio format.
You may find it helpful to contact your regional business advisory network to seek general advice and guidance if you are considering tendering for this and future public sector contracts. Potential bidders in Wales can access services at http://www.fs4b.wales.gov.uk/supplierdevelopmentservice.

Frameworks – It is standard practice to include the following whenever possible:
Suppliers should note that inclusion on a framework does not constitute a guarantee of employment.
The Client is not obligated to commission any work under this arrangement.
— Go to https://etenderwales.bravosolution.co.uk,

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation,
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration,
— The User who performs the Registration becomes the Super User for the Organisation,
— On registering on the Platform the Super User will select a Username and will receive a password,
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page,
— In order to log-in to the Platform please enter your Username and Password,
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”,
— Registration should only be performed once for each Organisation,
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again,
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform,
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation),
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform,
— Tenders must be uploaded to the BravoSolution portal by 2pm.
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’,
— The etender references for this contract are: Project_24387 and PQQ_30635,
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page,
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
Buy4Wales Reference Number: 32561.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: