Tender for storage and retrieval services

Tender for storage and retrieval services

Storage of deceased case note folders incorporating retrieval and filing.

UK-Eastbourne: storage and retrieval services

2012/S 193-317773

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex Healthcare NHS Trust
Eastbourne District General Hospital, Kings Drive
For the attention of: Roger Prett
BN21 2UD Eastbourne
UNITED KINGDOM
Telephone: +44 1323413780
E-mail: pands@esht.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Health Service
I.3)Main activity

Health
Other: Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK-East Sussex: Storage Deceased Case Note Folders.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Storage and retrieval services. Storage of deceased case note folders incorporating retrieval and filing. Storage and retrieval services.
II.1.6)Common procurement vocabulary (CPV)

63121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be specified in pre-qualification questionnaire.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be specified in pre-qualification.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
To be specified in pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ES/12/10
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

East Sussex Healthcare NHS Trust invites expressions of interest for storage retrieval of deceased case note folders including filing. Those wishing to participate should contact contracting authority as in I.1 requesting a pre-qualification business questionnaire. This contract is for 1 year period with an option to extend for a further 12 months GO Reference: GO-2012102-PRO-4289617.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

East Sussex Healthcare NHS Trust
Eastbourne District General Hospital
BN21 2UD Eastbourne
UNITED KINGDOM
Telephone: +44 323413780

Body responsible for mediation procedures

East Sussex Hospitals NHS Trust
Eastbourne District General Hospital
BN21 2UD Eastbourne
UNITED KINGDOM
Telephone: +44 1323413832

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

2.10.2012