Tender for Storage Area Network

Tender for Storage Area Network

Storage Area Network / Backup review. Solution proposal / implementation / ongoing support.

United Kingdom-Halifax: Installation services (except software)

2013/S 178-306890

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Calderdale
The Town Hall Crossley Street
For the attention of: Pam Plant
HX1 1UJ Halifax
Telephone: +44 1422392569
E-mail: pam.plant@calderdale.gov.uk

Internet address(es):

General address of the contracting authority: http://www.calderdale.gov.uk/

Electronic access to information: http://yortender.co.uk

Electronic submission of tenders and requests to participate: http://yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Tender for Storage Area Network / Backup review.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Mulcture House, Mulcture House Road, Halifax, HX1 1SP
NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Storage Area Network / Backup review
Solution proposal / implementation / ongoing support
II.1.6)Common procurement vocabulary (CPV)

51000000, 48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Project Background
Storage Area Network / Backup review
Solution proposal / implementation / ongoing support
The Council are seeking to award a contract to review their existing arrangements in relation to their storage area network and backup in order to propose and implement a solution moving forward.
The Council purchased an EMC VNX5500 Unified storage device in June 2012.
The purchase included Local Protection Suite, 46 x 600Gb, 15k & 15 x 2TB 7K NLSAS, 5 year Premium Support, onsite installation / configuration with knowledge transfer and training pack – EMCISA Starter Kit (ISM VILT). This infrastructure requires expansion upgrades if it is to be retained in order to meet future needs.
Currently, the timescales for the completion of the Council’s weekly backup and duplications to tape are tight, only just about completed by the end of the week. This leaves little time for maintenance and any problem with the system quickly builds up a backlog of jobs. The intermediate storage and the tape libraries are fully used, and the tape drives are busy almost 24×7. A complete set of full backups currently comprises about 18TB (44 million files), and anticipated data growth means that the current system will soon be incapable of handling the volumes expected.
The existing D2D2T system is based on NetBackup Enterprise 6.5.
The Council’s off site tape library is currently located in a building identified for closure as part of a building rationalisation programme. There are no other buildings connected using the Council’s dark fibre that are far enough away from the main data centre so the Council needs to consider alternative arrangements. This may necessitate additional or replacement SAN functionality.
This contract will:
a) Review the existing hardware and software infrastructure supporting storage and back up
b) Propose a cost effective solution moving forward (either enhancing or replacing existing arrangements). This will need to include network connectivity requirements.
c) Implement the agreed solution
d) Support and maintain the agreed solution for the contract period
Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council’s particular requirements will be set out in the Invitation to Tender documentation and may include,
inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council’s particular requirements are to be determined but the Council may require that any contract
awarded shall be entered into by a single legal entity on the part of the successful candidate
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended,
(implementing Title II, Chapter VII Section 2 of Directive 2004/18/EC), on the basis of information provided in
response to a Pre-qualification Questionnaire (PQQ) copies of which are available on [insert details of website]
or on request from the Council (see I.1). Completed PQQs must be returned to the Council at the address in
Section I.1 before the deadline specified in Section IV.3.4
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ documents
Available at yortender.co.uk number YORE-9BEHT4
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ documents
Available at yortender.co.uk number YORE-9BEHT4
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The Council intends to invite between 5 to 8 candidates to tender on the basis of the ranking of candidatesat the qualification / PQQ evaluation stage at which the criteria referred to in Part 4 of the Public ContractsRegulations 2006, as amended (implementing articles 45-52 inclusive of Directive 2004/18/EC) will be assessedand marked.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Storage Area Network / Backup review
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

25.10.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award
of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council
as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts
Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm
by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action
must generally be brought within 30 days of the date on which the claimant became aware of a breach of the
rules or ought to have done so. Where a contract has not been entered into, the Court may order the setting
aside of the award decision or order the authority to amend any document and may award damages. If the
contract has been entered into the Court may, depending on the circumstances, award damages, make a
declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be
shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to
set aside the award decision before the contract is entered into
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.9.2013