Tender for Supply Chain Finance Solution

A solution that provides suppliers with the option of early payment of approved invoices at a competitive rate of finance.

United Kingdom-London: Business transaction and personal business software package

2015/S 237-430645

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House, 42- 50 Victoria St.
Contact point(s): Commercial ICT
For the attention of: Juanita Griffith
SW1H 0TL London
UNITED KINGDOM
E-mail: juanitagriffith@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
City Hall, The Queens Walk
SE1 2AA London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply Chain Finance Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A solution that provides suppliers with the option of early payment of approved invoices at a competitive rate of finance.

II.1.6)Common procurement vocabulary (CPV)

48400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply Chain Finance solution to provide TfL’s entire supply chain with the option to accelerate payment of their approved TfL invoices at a rate of finance that is reflective of TfL’s credit strength via an intuitive supplier web portal linked in real time to TfL’s SAP ERP system.
The solution must allow TfL the option of using its own liquidity to accelerate supplier payments as well as ensuring there is sufficient liquidity via multiple 3rd party investors where TfL chooses not to participate. The solution must also incorporate a quick and simple on-boarding process to encourage supplier adoption across TfL’s entire supply chain.
The contract will be awarded to a single supplier meeting the set evaluation criteria. Further information will be available from the procurement document.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information available in Draft Contract annexed to ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Available in tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ICT11851

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity is available via TfL’s e-tendering portal https://eprocurement.tfl.gov.uk/epps

Your organisation may need to register if your company has not yet done so via https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier

The opportunity reference is ITC11851.

Any questions regarding the etendering portal must be made via the help-desk (or by e mail through the portal).tfl-eprochelpdesk@eurodyn.com

Telephone: +44 8000740503.
Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London.
Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive 93/38/EEC and Directive 2014/24/EU. Services to be provided in relation to activities which are subject to the Directive 93/38/EEC (Utilities) will not be subject to a separate notice, the services may be provided to TfL and/or its subsidiaries and may also encompass the GLA and any of its functional bodies.
Further information on TfL may be found at www.transportforlondon.gov.uk and www.tfl.gov.uk/procurement

Contract(s) may be awarded to the successful contractor by any part of TfL and/or any of its subsidiaries.
The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called to by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.
All discussions and meetings will be conducted in English.
Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling.
TfL may interview any or all companies who express an interest in tending for this work.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on award of contract is communicated to tenderers. That notification will provide full information on the award decision.
The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful tenders to challenge the award decision before the contract is entered into.
The Public Contract regulations 2015 provides for aggrieved parties who have been harmed are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.12.2015