Tender for Supply of CCTV Maintenance Services

Tender for Supply of CCTV Maintenance Services

Ceredigion County Council is looking for a specialist supplier to provide preventative and corrective maintenance services for its public space IP CCTV camera systems at Aberystwyth, Cardigan, Lampeter, Aberaeron, New Quay and Tregaron and for the Aberystwyth control room.

UK-Aberaeron: maintenance of data network equipment

2012/S 212-350376

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cyngor Sir Ceredigion County Council
County Hall, Market Street
For the attention of: Alun G Davies
SA46 0AT Aberaeron
E-mail: hpw@ceredigion.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ceredigion.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Ceredigion County Council: Supply of CCTV Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various sites in Ceredigion.
NUTS code UKL1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Ceredigion County Council is looking for a specialist supplier to provide preventative and corrective maintenance services for its public space IP CCTV camera systems at Aberystwyth, Cardigan, Lampeter, Aberaeron, New Quay and Tregaron and for the Aberystwyth control room.
To be selected to tender, applicants must demonstrate, through a supplier qualification questionnaire, that they have experience, or the expertise and capability, to maintain public access space IP CCTV systems.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

50312310, 50330000, 50312300, 50341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers’ Instructions How To Express Interest In This Tender.
1. register your company on the eTenderwales portal (this is only required once)
— Browse to the esourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly recieve an email with your unique password (please keep this secure).
2. Express an Interest and submit a tender
— Login to the portal with the username/password,
— Click the “Open Access ITT’s” Link (These are Invitation to Tenders open to any registered supplier),
— Click on the relevant ITT to access the content (itt_37033, Ceredigion CCTV: Supply of Maintenance Services),
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the ITT into your “My ITT’s” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available),
— If you require any further assistance use the online help, or the BravoSolution helpdesk is available Mon — Fri (8am — 6pm) on:
— Email: help@bravosolution.co.uk,

— Phone: +44 8003684850.
Buy4Wales Reference Number: 32208.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.10.2012